Nov 18, 2025 Regular Board Meeting

[00:00:07]

TONIGHT. YEAH. TELL ME ABOUT IT. IT IS NOW 5 P.M. ON TUESDAY, NOVEMBER 18TH, 2025. THIS MEETING OF THE CLEAN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES IS NOW CALLED TO ORDER. THE FOLLOWING TRUSTEES ARE PRESENT AND PARTICIPATING BRENDA ADAMS, SECRETARY. MARVIN RAINWATER, BOARD MEMBER. OLIVER MINTZ, BOARD MEMBER. TINA CAPITO, BOARD MEMBER. RODNEY GILCHRIST, BOARD MEMBER. AND ME, BRETT WILLIAMS, PRESIDENT AND PRESIDING OFFICER. ABSENT AND NOT PARTICIPATING IN THIS MEETING IS VICE PRESIDENT SUSAN JONES. I JUST WANT THE RECORD TO REFLECT THAT SHE IS AT THE TAX APPRAISAL DISTRICT ON THIS EVENING, WHICH IS A BODY THAT WE NOMINATED HER FOR, AND SHE WAS ELECTED TO SERVE ON BEHALF OF THIS DISTRICT. SO SHE IS FULFILLING HER COMMITMENT. FOR THE RECORD, A QUORUM HAS BEEN ESTABLISHED IN THIS PRESENT. A RECORDING OF THIS MEETING IS BEING MADE AND WILL BE AVAILABLE TO THE PUBLIC AT A LATER DATE. WE'RE ALSO STREAMING THIS MEETING ON OUR CABLE CHANNEL 17 AND ON THE DISTRICT'S WEB PAGE. AS A REMINDER, ANYONE WISHING TO SPEAK AT PUBLIC FORUM MUST SUBMIT THEIR SIGN UP SHEET AT THIS TIME. MISS WEAVER, MR. HARPER, I'VE BEEN INSTRUCTED THAT WE HAVE NO ONE SIGNED UP FOR PUBLIC COMMENT. WE WILL NOW MOVE ON TO THE NEXT AGENDA ITEM. THAT'S A DIFFERENT. GOTTA MAKE MYSELF ADJUST TO THAT AND I

[2. Closed Session (Part 1 of 2)]

IT'S BEEN THE BOARD'S PRACTICE BEFORE EACH REGULAR MEETING TO HAVE INVOCATION AND PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG AND TEXAS FLAG. TONIGHT. THE INVOCATION WILL BE LED BY BOARD MEMBER MARVIN RAINWATER, AND THE PLEDGES WILL BE LED BY STUDENTS TREVOR FERRELL AND IZZIE CROCKETT FROM MONTAGUE VILLAGE ELEMENTARY SCHOOL. PLEASE STAND AS MR. RAINWATER LEADS US IN PRAYER. THANK YOU. MAY WE PRAY OUR FATHER AND OUR GOD. WE'RE GRATEFUL AGAIN TO BE IN A GREAT NATION WHERE WE CAN SPEAK AND THINK AND SAY THE THINGS THAT WE WE NEED TO SAY AND AND WORK WITH PEOPLE AND MAKE THINGS BETTER. WE'VE HAD SOME STAFF MEMBERS THAT HAVE LOST FAMILY. WE HAVE PARENTS AND TEACHERS THAT HAVE HAVE INCREDIBLE CIRCUMSTANCES, AND WE ALWAYS ASK FOR THE LOVE AND THE GRACE OF GOD AS WE GO THROUGH THESE, THESE TRAGIC, TRYING TIMES TO MAKE US STRONGER AND HELP US TO DO THE THINGS WE NEED TO DO. FATHER, WE ASK IN A SPECIAL WAY YOU'LL BLESS OUR EMPLOYEES AND OUR STAFFS SO THAT THEY MAY ALWAYS FILL THEIR STUDENTS WITH THE LOVE OF CHRIST, AND GUIDE THEM AND GROW THEM. IN JESUS NAME, AMEN. AMEN. OKAY, I PLEDGE ALLEGIANCE TO THE FLAG OF UNITED STATES OF AMERICA AND TO

[00:05:05]

[4. Honors and Recognition]

MISS RUDOLPH, WELCOME. WE'LL GO DOWN IN FRONT OF THE DYESS. GOOD EVENING. AS YOU'RE MAKING YOUR WAY AROUND FOR PICTURES, I WANT TO REMIND EVERYONE THAT OUR OFFICIAL DISTRICT PHOTOS FROM TONIGHT'S HONORS AND RECOGNITIONS WILL BE AVAILABLE AFTER THE MEETING ON OUR WEBSITE AT W-W-W. FORWARD SLASH PHOTOS. TO BEGIN TONIGHT. WE HAVE FOUR TALENTED KILLEEN ISD STUDENT ARTISTS WHO EARNED STATE RECOGNITION AT THE TEXAS ART EDUCATION ASSOCIATION'S 2025 TEX EDCON EXHIBITION. IT WAS HELD IN HOUSTON DURING THE ANNUAL ITASA TASB CONVENTION.

THEIR ARTWORK WAS AMONG A SELECT GROUP SHOWCASED FROM ACROSS THE STATE, A RARE HONOR THAT REFLECTS NOT ONLY THEIR CREATIVE EXCELLENCE, BUT ALSO THE OUTSTANDING INSTRUCTION AND SUPPORT FOUND IN KIDS VISUAL ARTS PROGRAM. REPRESENTING KISD WERE ASPEN BAIRD FROM RANCIER MIDDLE SCHOOL, BRITTANY BESTIC FROM UNION GROVE MIDDLE SCHOOL, JAMIE JILLIAN MARTINEZ FROM EASTERN HILLS MIDDLE SCHOOL, AND JADA MAZOR FROM KILLEEN HIGH SCHOOL.

I.

CONGRATS. NEXT, ALLISON HIGH SCHOOL JUNIORS AIDEN HILL AND ANDY HARPER WRAPPED UP THEIR STANDOUT CROSS COUNTRY SEASONS AT THE CLASS FIVE A STATE CHAMPIONSHIPS IN ROUND ROCK ON OCTOBER 31ST. THEIR APPEARANCE MARKED FIVE STRAIGHT YEARS IN WHICH THE EAGLES WERE REPRESENTED IN THE GRAND FINALE. AIDEN, WHO WON THE DISTRICT 16 FIVE AA INDIVIDUAL CHAMPIONSHIP AND WAS 14TH IN THE REGION TWO RACE, FINISHED 69TH IN HIS STATE DEBUT. ANDY, THE 16 FIVE RUNNER UP WHO WAS 17TH AT THE REGIONAL MEET, CROSSED 136TH IN HIS DEBUT. THE DYNAMIC DUO ALSO HELPED ELLISON RECORD A PERFECT SCORE AT THE DISTRICT 16 FIVE AA MEET FOR THE PROGRAM'S THIRD STRAIGHT CHAMPIONSHIP. A PERFECT SCORE IS ACHIEVED WHEN THE TOP FIVE FINISHERS IN THE RACE ARE FROM THE SAME TEAM. THE EAGLES TEAM INCLUDED KOBY ELLIS, JUSTIN RODRIGUEZ, KEENAN. KEENAN, JALEN HENRY, ISAIAH HOLLOWAY, QUENTIN DURHAM AND WE HAVE WITH US TONIGHT AS WELL COACH JESSIE SAN MIGUEL, CONGRATULATIONS TO THESE ATHLETES. AIDEN. THANK YOU KNOW. GOOD COACH YEP. YEAH. LOOK AT EVERYBODY. ALL RIGHT.

[00:10:29]

CHRISTIAN MINERS PLACED SECOND, CODY ZIMMERMAN THIRD, BLAKE ZIMMERMAN SIXTH, KEELAN SANDIFER 10TH, AND TANNER MCINTOSH RICHTER 18TH FOR HARKER HEIGHTS, WHICH SCORED 17 POINTS BETTER THAN THE RUNNER UP TEMPLE. ALSO FOR HEIGHTS, SHANE POST OAK FINISHED 21ST IN MATTHEW GRUBER 26TH. CONGRATULATIONS TO THE KNIGHTS BOYS CROSS COUNTRY TEAM.

COMPETED.

CONGRATULATIONS! WE ALSO HAVE SEVERAL DEPARTMENTS THAT ARE SHINING ACROSS THE DISTRICT, FROM ARTS TO ACADEMICS TO CAREER PATHWAYS. SO WE'RE PROUD TO RECOGNIZE TWO OUTSTANDING THEATER PROGRAMS RECENTLY HONORED BY THE TEXAS EDUCATIONAL THEATER ASSOCIATION AS 2025 EXEMPLARY CAMPUSES OF DISTINCTION. CHAPARRAL HIGH SCHOOL'S BOBCAT DRAMA, AND UNION GROVE MIDDLE SCHOOL. THIS DISTINCTION HIGHLIGHTS EXCEPTIONAL INSTRUCTION, STUDENT OPPORTUNITY, AND A CAMPUS WIDE COMMITMENT TO QUALITY THEATER EDUCATION.

UNDER THE LEADERSHIP OF SAMANTHA DUNAWAY AND CHAD MOORE, CHAPARRAL EARNED THE RECOGNITION FOR A SECOND CONSECUTIVE YEAR, OFFERING A ROBUST PERFORMANCE SEASON, INCLUSIVE PROGRAMING AND EARNING MORE THAN 330,000 IN STUDENT SCHOLARSHIPS. LAST YEAR, DRAMA STUDENTS EARNED OVER 142 CALLBACKS TO COLLEGES AND UNIVERSITIES, AND AS OF YESTERDAY, THIS YEAR, THEY'VE ALREADY EXCEEDED OVER 100, WITH MORE NEWS TO COME THROUGHOUT THE WEEK. ONE 5158 158 OKAY. AND THEN ARE WE ARE WE LET ME LET ME BRING UNION GROVE OUT HERE TO UNION GROVE MIDDLE SCHOOL, DIRECTED BY BLAKE JONES, ADVANCED FROM AN OUTSTANDING TO AN EXEMPLARY DESIGNATION THIS YEAR, WITH STUDENTS GAINING HANDS ON EXPERIENCE IN ALL ASPECTS OF PRODUCTION AND PERFORMANCE. BOTH PROGRAMS ARE KNOWN NOT ONLY FOR THEIR EXCELLENCE ON STAGE, BUT ALSO FOR THEIR LEADERSHIP IN SHAPING CURRICULUM, MENTORING EDUCATORS, AND EXPANDING ACCESS TO TRANSFORMATIVE THEATER EXPERIENCES ACROSS KISD. WE ARE VERY PROUD TO CELEBRATE THESE FINE PROGRAMS. KILLEEN ISD HAS ONCE AGAIN BEEN NAMED A CTE DISTRICT OF DISTINCTION BY THE

[00:15:04]

THERE Y'ALL GO. WE GOT IT.

THANK YOU. TRUSTEES. DOCTOR DAVIS, THERE ARE SO MANY GREAT THINGS HAPPENING IN THIS DISTRICT, AND WE ARE VERY PROUD TO GET TO CELEBRATE THESE STUDENTS AND STAFF TONIGHT.

THAT CONCLUDES TONIGHT'S RECOGNITIONS.

OKAY. WE'LL NOW GO TO AGENDA ITEM NUMBER FIVE PUBLIC FORUM. MISS WEAVER, DO WE HAVE ANYONE SIGNED UP FOR PUBLIC COMMENT, MR. HARPER, WE'LL NOW MOVE TO THE NEXT

[6. Consent Agenda]

[00:20:08]

[7. Action Items for Consideration]

GOOD AFTERNOON. GOOD EVENING, PRESIDENT WILLIAMS. DOCTOR DAVIS AND BOARD MEMBERS. AS YOU KNOW, WE BROUGHT TOGETHER. WE BROUGHT FORWARD TWO OPTIONS AT THE EARLIER THIS NOVEMBER TO YOU AT THE THE BOARD WORKSHOP MEETING THAT WE HAD. WE TOOK SOME FEEDBACK FROM YOU. WE WE LOOKED AT THE VOTE THAT WAS TAKEN EARLIER. EARLIER BEFORE THAT MEETING. REMEMBER WHEN WE HAD TWO OPTIONS THERE, WE HAD AN A OPTION, B OPTION. WE'LL REMIND YOU THAT THE B OPTION BARELY WENT OUT WHEN WE DID OUR STAFF VOTE 51% TO 49%. BUT WE DID NOTE THAT OUR AMONG OUR CLASSROOM TEACHERS, IT WAS 55 TO 45 FOR OPTION B. AFTER WE DISCUSSED THIS AMONG SENIOR LEADERSHIP, WE DECIDED TO COME AND RECOMMEND THAT WE ADOPT CALENDAR B. AND SO WE WERE ASKING THE BOARD TO APPROVE CALENDAR OPTION B FOR OUR SCHOOL CALENDAR NEXT YEAR.

QUESTIONS FROM TRUSTEES FOR MR. BAKER. THIS IS AN ACTION ITEM. MR. RAINWATER. OKAY. WE HAVE A MOTION BY MR. RAINWATER. WE HAVE A SECOND BY MADAM CAPITO. ANY FURTHER DISCUSSION BY TRUSTEES THERE BEING NONE. ALL THOSE IN FAVOR? SHOW OF HANDS. WE HAVE SIX IN FAVOR, NONE IN OPPOSITION, ONE ABSENT AND NOT PARTICIPATING. AND VICE PRESIDENT SUSAN JONES PASSES 601. THANK YOU. MR. MR. BAKER, WE'LL NOW GO TO BE CONSIDERATION OF COURSE REQUESTS FOR SPECIALIZED LEARNING AND TEXAS BIOSCIENCE INSTITUTE. WELCOME, DOCTOR JOE CREIGHTON. GOOD EVENING, PRESIDENT WILLIAMS. MEMBERS OF THE BOARD, DOCTOR DAVIS, THE TEMPLE BIOSCIENCE INSTITUTE DETERMINES ITS COURSE OFFERINGS INDEPENDENTLY BASED ON MARKET DEMAND AND STUDENT PROGRAM NEEDS. SOMETIMES THE DISTRICT IS NOT PRIVY TO THE COURSE SELECTIONS BEFORE THEY ACTUALLY OCCUR. KISD, ON THE OTHER HAND, REQUESTS THE APPROVAL OF COURSES EARLY SO THAT THEY CAN APPEAR AS OPTIONS FOR STUDENTS AS THEY SELECT THEIR SCHEDULES FOR THE FOLLOWING SEMESTER OR THE FOLLOWING YEAR. SO WE RECEIVED NOTIFICATION THAT TEMPLE COLLEGE ADDED NEW COURSES FOR TBI AFTER OUR KISD STUDENTS HAD ALREADY BEEN ENROLLED. SO WHAT WE'D LIKE TO DO IS REQUEST YOUR APPROVAL FOR TWO COURSES SO THAT OUR STUDENTS CAN RECEIVE THEIR HIGH SCHOOL CREDIT IN ADDITION TO THEIR COLLEGE CREDIT FOR TBI.

THE FIRST COURSE IS SPECIALIZED TOPICS IN SCIENCE, WHICH ALIGNS WITH CHEMISTRY 2289 AND BIOLOGY 2289 CONNECTED TO ACADEMIC COOPERATIVE RESEARCH METHODS IN BIOLOGY AT TBI. THIS COURSE INTEGRATES ON CAMPUS STUDY WITH PRACTICAL, HANDS ON EXPERIENCE IN THE SCIENCES AND IN CLASS SEMINARS WILL COMBINE WITH HANDS ON SCIENTIFIC RESEARCH ALLOWING INDIVIDUAL STUDENTS TO SET SPECIFIC GOALS IN SCIENTIFIC STUDY. CREATING THIS COURSE ENSURES ALIGNMENT WITH THE COLLEGE'S REVISED DEGREE PLAN, AND THEN IT ALLOWS THE DUAL CREDIT STUDENTS TO NOT ONLY RECEIVE CREDIT WITH TBI, BUT TO RECEIVE THE CORRESPONDING HIGH SCHOOL CREDIT AS WELL, AND WITHOUT THE ADDITION OF THIS COURSE IN THE SCHOOL DISTRICT, STUDENTS COULD RECEIVE COLLEGE CREDIT WITHOUT RECEIVING THE HIGH SCHOOL CREDIT, WHICH COULD POTENTIALLY AFFECT THEIR GRADUATION STATUS. THE SECOND COURSE IS HEALTH TWO, AND THAT CORRESPONDS TO H R S 1304, WHICH IS BASIC HEALTH PROFESSIONS SKILLS AT TBI. THIS COURSE INTRODUCES STUDENTS TO HEALTH CARE PROFESSIONS, EMPHASIZES CLIENT CARE SAFETY, BASIC CLIENT MONITORING, HEALTH DOCUMENTATION METHODS, AND PROFESSIONAL CONDUCT. IT INTRODUCES STUDENTS TO THE HEALTH CARE INDUSTRY, BASIC HEALTH CARE SKILLS, AND PROFESSIONAL CONDUCT WITHIN THE HEALTH PROFESSIONS. AND AGAIN, BECAUSE THE COLLEGE REVISED THEIR DEGREE PLAN, WE NEED STUDENTS TO RECEIVE THE HIGH SCHOOL CREDIT FOR THE COURSE. IN ADDITION TO THE COURSE,

[00:25:03]

ANY OTHER QUESTIONS FROM TRUSTEES, MADAM CAPITA, I MOVED TO APPROVE THE NEW COURSE REQUEST FOR THE 20 2526 SCHOOL YEAR. AS PRESENTED. WE HAVE A MOTION BY MADAM CAPITO. WE HAVE A SECOND BY SECRETARY ADAMS. ANY FURTHER DISCUSSIONS BY TRUSTEES? THERE BEING NONE. ALL THOSE IN FAVOR? SHOW OF HANDS. THAT'S SIX IN FAVOR. NONE IN OPPOSITION, ONE ABSENT AND NOT PARTICIPATING. AND VICE PRESIDENT SUSAN JONES PASSES BY SIX ZERO. ONE VOTE. THANK YOU, DOCTOR CREIGHTON. WE'LL NOW GO TO SEE WHICH IS CONSIDERATION OF THE ENGINEER CONTRACT FOR THE MAY 2024 HAILSTORM ROOF REPAIR PROJECTS. WELCOME, MR. RICH. THANK YOU SIR. SO AFTER REVIEWING REPORTS PROVIDED BY OUR INSURANCE ADJUSTERS RELATED TO THE MAY 24TH HAILSTORM AND PRIORITIZING OUR NEEDS, WE PRIORITIZE THE FOLLOWING ROOFS FOR REPAIR THE HARBOR HEIGHTS HIGH SCHOOL MAIN BUILDING AND FIELD HOUSE. ELLISON HIGH SCHOOL'S MAIN BUILDING.

AUDITORIUM FIELD HOUSE, THE PROPERTY MANAGEMENT FACILITY HERE ON ATKINSON, AND THE FACILITIES AND TRANSPORTATION FACILITY THAT'S CURRENTLY OUR ADMIN BUILDING HERE. SO ON NOVEMBER 12TH OF 24, THE BOARD APPROVED COMMISSIONING ENGINEERED EXTERIOR ROOFING CONSULTANT ENGINEER FOR ROOF REPLACEMENT REPAIR PROJECT DELAYED TO MAY 21ST HAILSTORM.

SINCE THAT TIME, WE COMPLETED REPAIRS AT REECE'S CREEK AND REPAIRS ARE STILL UNDERWAY AT KRAFT MONEY AND LEADERSHIP CENTER. WE REACHED OUT TO ENGINEERED EXTERIORS AND RECEIVED PROPOSALS TOTALING $491,819, WITH FOUR PROJECTS. THE TOTAL PROJECT BUDGET FOR ALL OF THESE PROJECTS IS $6,226,653.76, WHICH INCLUDES DESIGN FEES, PERMITTING FEES, AND CONTINGENCY FUNDS. THESE PROJECTS WILL BE FUNDED USING STRATEGIC FACILITIES PLAN FUNDS, AND REIMBURSEMENTS WILL BE SOUGHT FROM OUR INSURANCE POLICY AND IF APPROVED, THE HARKER HEIGHTS AND ELLISON PROJECTS WILL BE COMPLETED OVER THE SUMMER OF 2026. THE PROPERTY MANAGEMENT AND FACILITIES TRANSPORTATION BUILDING WILL BEGIN IN JUNE OF 26, BUT WE'RE ANTICIPATING THOSE TO GO INTO SEPTEMBER OF 26. THEY'RE NOT NECESSARILY BOUND BY THE SUMMER LIKE A CAMPUS IS. THE ADMINISTRATIVE RECOMMENDATION IS TO APPROVE THE PROPOSALS WITH ENGINEERED EXTERIORS FOR DESIGN AND ENGINEERING SERVICES FOR THE FISCAL YEAR 26 ROOF RENOVATION PROJECTS, AND TO DELEGATE AUTHORITY TO THE SUPERINTENDENT TO EXECUTE THE AGREEMENTS. QUESTIONS OF TRUSTEES. THIS IS AN ACTION ITEM, MADAM SECRETARY.

MR. PRESIDENT, I MOVE TO APPROVE THE PROPOSALS WITH ENGINEERED EXTERIORS, LLC FOR DESIGN AND ENGINEERING SERVICES FOR THE FISCAL YEAR 2026. ROOF RENOVATION PROJECTS AND DELEGATE AUTHORITY TO THE SUPERINTENDENT OR DESIGNEE TO EXECUTE THE TASK REQUESTS MOTION BY SECRETARY ADAMS. WE HAVE A SECOND BY MADAM CAPITO. ANY FURTHER DISCUSSION BY TRUSTEES THERE BEING NONE. ALL THOSE IN FAVOR, SHOW OF HANDS. WE HAVE SIX IN FAVOR, NONE IN OPPOSITION, ONE ABSENT AND NOT PARTICIPATING. AND VICE PRESIDENT SUSAN JONES PASSES

[00:30:05]

ESTES MCCLURE PROPOSED FEE FOR THIS PROJECT IS $245,000, AND LACKEY DE CARBAJAL'S PROPOSED FEE IS $161,690.18, WHICH BOTH ARE WITHIN OUR BUDGETS. THE TOTAL DESIGN AND CONSTRUCTION PROJECT BUDGET IS $4,786,320. THAT INCLUDES THE DESIGN FEES AND PERMITTING AND CONTINGENCY FUNDS. THIS PROJECT WILL BE FUNDED USING CAPITAL IMPROVEMENT PROJECT FUNDS, AND WE ANTICIPATE CONSTRUCTION TO OR THE REPLACEMENTS TO OCCUR OVER SUMMER OF 2026. THE ADMINISTRATIVE RECOMMENDATION IS TO APPROVE THE PROPOSALS, WITH ESTES, MCCLURE AND LACKEY DE CARVAJAL AND DELEGATE AUTHORITY TO THE SUPERINTENDENT TO EXECUTE THE TASK. REQUESTS QUESTIONS FROM TRUSTEES. THIS IS AN ACTION ITEM. MADAM CAPITO, I MOVE TO APPROVE THE PROPOSAL WITH ESTES, MCCLURE AND ASSOCIATES, INC. FOR MECHANICAL, ELECTRICAL AND PLUMBING ENGINEER SERVICES. WITH THE LUCKY DAY. OH MY GOODNESS, NOT CARVAJAL AND COMMISSION SERVICES FOR THE FISCAL YEAR 2026 HVAC LIFECYCLE REPLACEMENT PROJECT AND DELEGATE AUTHORITY TO THE SUPERINTENDENT OR DESIGNEE EXECUTED THE TASK REQUEST. I HAVE A MOTION BY MADAM CAPITO. WE HAVE A SECOND BY MR. MINTS. ANY FURTHER DISCUSSION BY TRUSTEES THERE BEING NONE. ALL THOSE IN FAVOR? SHOW OF HANDS. WE HAVE SIX IN FAVOR, NONE IN OPPOSITION, ONE ABSENT AND NOT PARTICIPATING. AND VICE PRESIDENT SUSAN JONES PASSES 601. THANK YOU, MR. RICH.

[8. Information Items for Discussion]

PRIORITY THREE FINANCIAL STEWARDSHIP. WELCOME, MR. HECKENBERG. GOOD EVENING, BOARD MEMBERS. I COULDN'T THINK OF A BETTER WAY TO GET INTRODUCTION INTO THIS, INTRODUCING THIS TOPIC, YOU KNOW, BRACKETED BY ADAM AND THEN CALLAN'S COMING AFTER ME TO TALK, YOU KNOW, TALK, BUDGET TALK AND HVAC AND ROOFS AHEAD OF IT. SO IT'S A GREAT LEAD IN TO THIS TOPIC. SO.

LET'S SEE. THERE WE GO. SO THESE ARE THE PRIORITY THREE FINANCIAL STEWARDSHIP PERFORMANCE OBJECTIVES THAT WE'RE GOING TO TALK ABOUT TODAY. WE'RE GOING TO REALLY DRILL INTO THREE ONE AND THREE TWO. AND MY HOPE IS THAT WE UNDERSTAND HOW BY DIVING INTO THESE THEY SHAPE OUR BUDGET DISCUSSIONS THAT YOU'RE GOING TO SEE RIGHT AFTER THIS BRIEF.

SO I'M NOT GOING TO STEAL A LOT OF THUNDER AS SHE COMES UP TO BRIEF. BUT YOU'RE GOING TO SEE HOW THE DISCUSSIONS WE HAVE NOW, HOW WE TRACK OUR DATA, HOW WE ESTABLISH BENCHMARKS FOR WHAT WE ARE LOOKING AT, THEN FEEDS INTO THE PROCESS THAT SHE'S GOING TO EXECUTE THROUGHOUT THE YEAR. SO OUR FIRST PERFORMANCE OBJECTIVE IS, YOU KNOW, DATA DRIVEN PRIORITIZING RESOURCES.

SO YOU CAN SEE THE TWO DIFFERENT STRATEGIC ACTIONS THAT WE CAME UP THERE WITH.

COMMIT CAME UP WITH. THE FIRST IS REALLY CENTERED ON LIFECYCLE MANAGEMENT OF OUR BIG TICKET ITEMS. SO FOR US WE'RE GOING TO TALK ABOUT FACILITIES HVAC AND ROOF TECHNOLOGY INFRASTRUCTURE.

OUR FLEET BOTH YELLOW AND WHITE. AND THE ROOFS AND HVAC. SO IT'S HOW WE SEE OURSELVES. WHAT YOU'RE GOING TO SEE AS A MACRO LEVEL, WE'RE TRYING TO DISTILL IT DOWN. EVERYTHING FROM COMPUTERS TO HVAC AND ROOF. HOW DO WE CONVEY THAT TO YOU IN A SIMPLISTIC, YOU KNOW, EASY TO DIGEST FORMAT? BUT B B, YOU KNOW, WE HAVE THE DATA BEHIND IT. IF YOU WANT TO DRILL DOWN, WE CAN GLADLY WALK YOU THROUGH THAT ON ANOTHER TIME, YOU KNOW? BUT I DIDN'T WANT TO BRING UP 50 EXCEL SPREADSHEETS WHERE WE TRACK ALL THESE DISPARATE ITEMS THAT ARE OF DIFFERENT VALUES AND LIFE CYCLES. WE DISTILLED IT DOWN AS BEST WE CAN, AND WE'LL SHOW YOU THAT. AND THEN WE HAVE THE REFINED FOR EACH TOPIC, AND THEN WE CAN GO FURTHER IF NEED BE. AND THEN OUR KPIS FOR US, IT'S, YOU KNOW, HOW DO WE MAKE THOSE DRIVE BUDGET DECISIONS? WE'RE TRYING TO FIGURE OUT OUR BENCHMARKS NOW COMING OUT OF OPTIMIZATION, WHAT DO WE LOOK LIKE NOW SO WE CAN ASSESS OVER THE NEXT SEVERAL YEARS? ARE WE GETTING BETTER OR WORSE? DID OPTIMIZATION WORK? ARE WE SAVING MONEY? ARE WE BEING MORE EFFICIENT WITH OUR TECHNOLOGY? ARE WE PUTTING POLICIES AND PROCEDURES IN PLACE THAT ARE SAVING THE DISTRICT MONEY AND NOT COSTING US MORE? SO NOW THAT WE HAVE THE BENCHMARKS IN PLACE, WE'LL BE ABLE TO ASSESS MOVING FORWARD. ARE WE DOING THE RIGHT THINGS TO MOVE THE NEEDLE IN THE APPROPRIATE DIRECTION? SO WHAT YOU'VE GOT HERE IS JUST A SIMPLE CHART. AND YOU CAN SEE WHERE WE SIT ON

[00:35:06]

I GUESS FACILITIES, FOR EXAMPLE, YOU HAVE HVAC AND ROOFING. IS IT IN THE RED BECAUSE BECAUSE IT'S PHYSICALLY IN THE RED OR IS WE HAVE WE HAVE A GREAT NUMBER TO REPLACE OR IS IT BECAUSE WE DON'T HAVE A PLAN IN FUNDING FOR IT IN THE FUTURE? IT'S PURELY ABOUT AGE OF WHERE IT'S AT AND WHAT THE. SO FOR ROOFS, FOR EXAMPLE, BOTH HVAC AND ROOFING, WE ESTIMATE THE LIFE CYCLE FOR A ROOF AND OR HVAC IS APPROXIMATELY 20 YEARS. SO THE AGE OF OUR SYSTEMS ARE 14.4 FOR HVAC. AND WE'LL SEE IT IN THE SLIDES HERE I'LL MOVE FORWARD. THAT ANSWER THE QUESTION. YEAH. SO AND I'LL DRILL DOWN ON EACH ONE OF THOSE IN TECHNOLOGY. WE BROKE IT DOWN.

SECURITY DEVICES DATA CENTER INFRASTRUCTURE. THE DIFFERENT COMPONENTS THAT MAKE UP OUR TECHNOLOGY. THE SECURITY IS THERE BECAUSE WE STARTED TO REALLY INVEST IN IT. SO WE'VE GOT NEWER CAPABILITIES AND TECHNOLOGY THAT WE'VE INVESTED IN TECHNOLOGY. BUT YOU CAN SEE WHERE OUR DATA CENTER AND INFRASTRUCTURE NEEDS SOME WORK. WE KNOW COMING UP, WE HAVE AN AUDIT SPECIFICALLY ON CYBERSECURITY. WE ARE DOING SOME DEEP DIVING INTO WHERE WE SIT ON CYBERSECURITY AND INVESTMENTS. WE'RE GOING TO NEED TO MAKE AND POLICY CHANGES.

WE'RE GOING TO NEED TO MAKE ON HOW WE IMPROVE THAT, AND THAT WILL HELP US RESET THIS AS WE SEE OURSELVES A LITTLE BIT MORE. WE KNOW AS A LARGE DISTRICT THERE'S SOME THINGS WE'RE GOING TO CHANGE TECHNOLOGY WISE AND HOW WE DO THINGS TO BE A MORE SECURE DISTRICT AND HOW WE TRACK TECHNOLOGY AND INFORMATION. YES, SIR. ON THE WHEN I SEE THE SECURITY, WHICH IT'S GOOD TO SEE THAT, YOU KNOW, TRENDING TO THE LEFT IN THE GREEN. BUT THEN I SEE THE INFRASTRUCTURE ON THE BACK END. NO IT EXPERT BY ANY STRETCH OF THE IMAGINATION. BUT AREN'T THOSE SOMEWHAT TIED TOGETHER OR ARE WE SAYING JUST TOTALLY SECURITY SOFTWARE. WELL SO I'LL DEFINE SO FOR INFRASTRUCTURE WE'RE TALKING ABOUT PROJECTORS, PA SYSTEMS, THE UPS, THE POWER SUPPLY SYSTEMS THAT WE USE FOR BACKUP AND THEN OUR VOIP PHONE. SO NOT THE SAME INFRASTRUCTURE REALLY THE DEVICES AND DATA CENTER IS REALLY WHERE YOU'RE TALKING ABOUT WHERE WE'RE GETTING INTO SERVERS, ROUTERS, SWITCHES. THAT'S UNDER THE DATA CENTER BLOCK. SO IT'S NOT MUCH BETTER THAN INFRASTRUCTURE, BUT IT'S A LITTLE BETTER OFF. SO NETWORKS AND ALL OF THAT FALL BETWEEN DATA CENTER AND SECURITY FOR ALL WHAT I CALL THE THINGS THAT DRIVE IT ALL.

SO THAT INFRASTRUCTURE IS NOTHING RELATED TO THE ACTUAL SOFTWARE OR THE THE SYSTEMS THAT POWER THE SOFTWARE. IF THAT'S THE I'M NO TECHIE, BUT CORRECT, SOME OF THE SECURITY'S THE FIREWALLS, OUR CONTENT KEEPER, WHICH IS SOFTWARE BASED, AND THEN THE CAMERAS ITSELF.

THERE YOU GO. THAT'S THAT FIREWALL IS SOMETHING THAT I WOULD HAVE THOUGHT WAS INFRASTRUCTURE. RIGHT. THAT'S UNDER THAT'S UNDER SECURITY. THANK YOU. AND THEN LAST IS OUR DEVICES AND OUR CLIENTS PRINTERS AND THEN OUR OUR TIMEKEEPING CLOCKS. OKAY. SO FOR TECHNOLOGY AND I APOLOGIZE FOR THE NUMBERS THERE IN THE MIDDLE. SO THAT'S A 7.3 IS WHERE WE SIT 6.83.3 AND FIVE ARE THE NUMBERS THERE IN THE MIDDLE. THAT'S WHERE THEY SIT

[00:40:06]

AND YOU KNOW, BUSSES ARE EXPENSIVE. WE ALL KNOW THAT. AND SO INCREMENTALLY WE'VE DONE A GOOD JOB OF SUSTAINING THAT AND REFRESHING THEM TO KEEP US IN A GOOD, HEALTHY PLACE. AND THEN WE WERE JUST TALKING ABOUT HVAC. SO IN ORDER TO DO THE HVAC, WE TOOK THE NUMBER OF UNITS TIMES ITS AGE AND THEN DIVIDED BY THE NUMBER OF UNITS TO COME UP WITH THE AVERAGE. SO THAT'S THAT 14.4 OUT OF A 20 YEAR LIFE CYCLE. AND THEN FOR OUR ROOFING, WE DID THE SQUARE FOOT TIMES, THE AGE OF A BUILDING, THEN DIVIDED BY THE TOTAL OVERALL SQUARE FOOT TO GET US OUR AVERAGE AGE OF ROOFING, WHICH IS AGAIN IS RIGHT AT 16. SO WE'RE WE'RE A LITTLE OLDER THERE, BUT WE KNEW THAT. WE KNEW THAT GOING INTO OPTIMIZATION, WE KNEW WE HAD ISSUES WITH ROOFING COMING OUT OF THE STORMS. BUT YOU KNOW, WE WE KNOW WE'RE GOING TO HAVE TO CONTINUOUSLY FACTOR THOSE TWO ITEMS IN. AGAIN, ADAM HAS OTHER BREAKDOWNS. WE TRACK. HE HAS METRICS FOR EVERYTHING, TRACKS, GYM FLOORS, FLOORING, ELEVATORS, ETCETERA. WE HAVE ALL OF THAT.

BUT THESE ARE THE BIGGEST TICKET ITEMS THAT WE WANTED TO MAKE SURE WE BROUGHT TO YOU ALL TODAY. YES, SIR, MR. HACKENBERG. AND ON THIS ONE IS TO ME IS REALLY IMPORTANT. AND WE WE TALKED ABOUT THIS ON, ON YESTERDAY BECAUSE THIS IS THE BULK OF WHAT WE REALLY SPEND MONEY ON EVERY YEAR ROOFS AND HVAC AND, AND THEY'RE THE THINGS THAT UPSET STUDENTS AND STAFF THE MOST WHEN HVAC IS NOT WORKING AND WATER IS DRIPPING DOWN ON YOUR HEAD, BUT ALSO IT'S IT'S JUST A LITTLE ALARMING BECAUSE WE SEE WHERE WE WANT TO BE AND WE'RE IT'S THE BIGGEST EXPENSE AREA, AND IT'S THE ONE AREA THAT WE'RE OVER IT BY THE LARGEST AMOUNT.

SO OBVIOUSLY, YOU KNOW, WE'VE GOT TO FIGURE OUT A WAY TO GET THAT DOWN. AND, YOU KNOW, THAT'S SOMETHING FOR YOU AND YOUR YOUR TEAM TO WORK THROUGH. BUT THAT'S OBVIOUSLY PROBABLY A PRETTY BIG PURCHASE UP FRONT TO CATCH UP BECAUSE WE'RE OBVIOUSLY BEHIND. AND AGAIN, A LOT OF THIS, THE ROOFS AND HVAC THAT ARE CAUSING THOSE THAT ARE OLDER ARE THE FACILITIES WE'RE COMING OFF THAT WILL COME OFF THE BOOKS THAT WE'RE NOT GOING TO INVEST THAT MONEY INTO FIX.

SO ONCE WE GET THROUGH ALL THE FINAL OPTIMIZATION, THOSE FACILITIES COME OFF. WE'LL SEE THAT ORANGE NUMBER COME DOWN CLOSER TO THAT GREEN LINE, WHICH IS THE TARGET GOAL AVERAGE AS WE MOVE FORWARD. AND ONE OTHER THING I'LL ADD AND I'LL DEFER TO MR. MINTZ, BUT WHEN WE GET THAT BACK DOWN, WE DO HAVE TO UNDERSTAND THAT SOMETHING OCCURRED THAT GOT US WHERE WE ARE TODAY. WE HAVE TO MAINTAIN IT. CORRECT. WE HAVE TO CONTINUOUSLY REINVEST EARLY TO MAKE SURE WE DON'T ALLOW IT TO GET IN A PROBLEMATIC SITUATION. YES, SIR. YOU ARE CORRECT, TRUSTEE MINTZ. MR. HECKENBERG AND I JUST JUST JOG MY MEMORY. THIS MAY BE A FOLLOW UP TO MR. RICH'S PRESENTATION RE REIMBURSEMENT FROM THE INSURANCE. WHAT IS IF YOU CAN PUT A NUMBER ON THAT PERCENTAGE THAT WE'VE GOTTEN PERCENT LIKELIHOOD THAT IT'S GOING TO HAPPEN IN THE FUTURE OVERALL FROM THE REPORT JUST FOR DISTRICT WIDE, THEIR REIMBURSEMENT AMOUNT IS AROUND 50% OF THE TOTAL COST. IS THAT WHAT WE'RE PAYING FOR IN

[00:45:03]

WE HAVE OVER 82,000 DEVICES. SO A LOT OF THAT IS COVETED PURCHASING WHERE WE BOUGHT A TON OF IPADS, OTHER COMPUTERS. SOME OF THAT IS MIDDLE SCHOOL TESTING. WE GO 1 TO 1 WITH MIDDLE SCHOOL TESTING REQUIREMENTS. SOME OF THAT IS THE CAMPUSES HAVE ACCESS TO FUNDS WHERE THEY PURCHASE PREVIOUSLY WOULD PURCHASE COMPUTERS, BUT WITHOUT TURNING COMPUTERS BACK IN. IT WASN'T A ONE FOR ONE EXCHANGE. BECAUSE THEY HAD ACCESS TO THOSE FUNDS, THEY WOULD BUY MORE COMPUTERS. AND SO WE ARE NOW PUT A STOP TO THAT. SO COMPUTER PURCHASES FOR CAMPUSES NOW ARE GETTING REVIEWED BY TECHNOLOGY GETTING APPROVED. AND IF IT'S BUY ONE GET ONE UP UNLESS THERE'S A COMPELLING NEED. SO NOW IT IS YOU DEFINE THE REQUIREMENTS.

YOU HAVE TO RUN SOFTWARE OR YOU KNOW WHAT YOUR REQUIREMENT IS FOR THE COURSE. IF WE DON'T HAVE A MACHINE ON HAND, WE WILL THEN PURCHASE ONE. BUT IT'S TURN ONE BACK IN THAT YOU'RE NOT CURRENTLY USING BECAUSE WE HAVE ACKNOWLEDGED WE HAVE AN EXCESS RIGHT NOW, WE'RE WORKING TO BRING THAT BACK DOWN TO A MANAGEMENT BECAUSE IT'S NOT. THE COST REALLY HITS US. AND YOU CAN LOOK AT THE VERY NEXT BOX NEXT TO IT, UNSUPPORTED DEVICES ON THE NETWORK. IT'S BECAUSE WE RUN OUT OF PEOPLE TO MAINTAIN 82,000 DEVICES AND KEEP THEM PATCHED, UPDATED, STILL RELIANT ON THE NETWORK. AND SO WE'VE GOT TO GET THOSE MACHINES OFF THE BOOKS TURNED IN SO WE CAN MANAGE A REASONABLE FLEET OF COMPUTERS AND CLIENTS. AND WE'RE MOVING IN THAT DIRECTION RIGHT NOW. MR. MINTZ. MR. ROSENBERG, I APPRECIATE THAT. I GUESS GETTING RID OF THESE THINGS THAT ARE EITHER A NOT SUPPORTED OR I MEAN, 1.61 SEEMS AWFULLY HIGH. MY CONCERN IS NOT FINANCIAL OR MANAGEMENT. MY MY CONCERN IS SECURITY. EVERY SINGLE ONE OF THOSE DEVICES REPRESENTS A POTENTIAL HOLE IN THE NETWORK. SO IF WE HAVE ONES THAT AREN'T SUPPORTED, WE HAVE ONES THAT AREN'T USED, LIKE, LET'S GET AS MANY OF THOSE THINGS OFF THE NETWORK AS WE POSSIBLY CAN. I SEE HEADS GOING UP AND DOWN. SO THANK YOU FOR THAT. YES, SIR. IT'S BEEN A BIG PUSH OF MINE TO AS WE AS I CAME IN TO BRING THAT NUMBER DOWN FOR THAT REASON. COMING FROM WHERE I COME FROM, CYBERSECURITY IS OBVIOUSLY MUCH MORE STRESSED THAN IT IS IN THE SCHOOL ENVIRONMENT, AND WE'RE TRYING TO BRING SOME OF THAT BACK. MR. RAINWATER, I'M JUST WONDERING IF THE TOTAL NUMBERS OF DEVICES PER STUDENT 1.61.

IT'S NOT WORKING DEVICES. SO THEY COULD BE IN A WAREHOUSE OR THEY COULD BE. IT'S ONE OF

[00:50:05]

AS OF OCTOBER 28TH, THE OPERATING EXPENDITURES, THAT'S A CALENDAR NUMBER. SO WE ARE REQUIRED BY BOARD POLICY TO KEEP THREE MONTHS OF FUND BALANCE AVAILABLE OF OPERATING EXPENSES UNASSIGNED. THAT'S AT 3.2 MONTHS. I DO NOTE THAT DUE TO THE INCREASE IN SPENDING BECAUSE OF THE PAY RAISES PRIMARILY THAT WE GAVE OUT, WE ARE PROJECTING THAT TO BE CLOSER TO 3.02 FOR THE FOLLOWING YEAR, AS WE SPEND MORE MONEY ON SALARIES AND THINGS OF SUCH. SO WE'RE STILL ABOVE WHERE WE NEED TO BE. BUT AGAIN, WHEN WE TALK ABOUT HAVING A TON OF EXCESS MONEY COMING OUT OF OPTIMIZATION, WE DON'T. AND IT'S JUST WANT TO KEEP IN MIND, YOU KNOW, WE'RE GETTING BACK TO WHERE WE'RE BALANCED MEAL PARTICIPATION PERCENTAGES. SCHOOL NUTRITION DOES A FANTASTIC JOB OF GETTING THAT DATA UP. WE DON'T HAVE THE DINNERS IN HERE YET. WE WILL INCLUDE THAT NEXT GO ROUND. BUT YOU CAN SEE WHERE WE'RE AT ON THE BREAKFAST AND LUNCH PERCENTAGES, THE MEALS PER LABOR HOUR. OUR GOAL IS 18.

WE'RE ACTUALLY JUST A LITTLE BELOW THAT. WE ARE WORKING RIGHT NOW TO REASSIGN SOME STAFF, TO MOVE THEM AROUND, TO GET US CLOSER TO THAT. 18 MEALS PER LABOR HOUR WITH STAFF TO MAKE SURE WE'RE WE'RE HITTING THAT GOAL. MR. QUICK QUESTION THIS THIS IS PROBABLY I DON'T SEE THE PERSON WHO WOULD ANSWER THIS IN THE ROOM, BUT ON THE MEAL PARTICIPATION PERCENTAGES, YOU SEE THAT NUMBER. AND SO TO BECOME A CAMPUS THAT QUALIFIES FOR FREE AND REDUCED LUNCH, THERE'S A NUMBER THAT IS THERE A PERCENTAGE OR A HARD NUMBER THAT SEE I'M TRYING TO MAKE THE CORRELATION. SO IF IT'S 70% OF THE PEOPLE HAVE TO HAVE TO BE ELIGIBLE, BUT THEN IF ONLY 30% ARE TAKING ADVANTAGE, THAT'S WHAT I'M TRYING TO FIGURE OUT. I KNOW ENOUGH TO BE DANGEROUS.

OKAY. THERE IS NOT A PERCENTAGE TO QUALIFY FOR FREE AND REDUCED LUNCH INDIVIDUALLY, SO I WANT TO MAKE SURE YOU UNDERSTAND THAT INDIVIDUALLY, ANY STUDENT THAT QUALIFIES CAN APPLY FOR AND RECEIVE FREE AND REDUCED LUNCH AT ANY CAMPUS. BUT THEN WE HAVE WHAT THEY CALL THAT COMMUNITY ELIGIBILITY PROVISION. AND I DON'T KNOW IF THERE IS AN EXACT PERCENTAGE, BUT IT HAS TO DO WITH OVERALL THE PERCENTAGE OF STUDENTS THAT ARE ECONOMICALLY DISADVANTAGED. AND WHETHER THAT MAKES SENSE WITH THE REIMBURSEMENTS THAT COME IN FROM THE FEDERAL GOVERNMENT TO TO OFFSET THAT OR ACTUALLY INCREASE REVENUES. HERE'S THE NUMBER. HERE'S THE DATA SET I'M LOOKING FOR IS IF THERE'S AN OVERALL PERCENTAGE OF STUDENTS IN THE DISTRICT, I'LL SAY THAT QUALIFY FOR FREE REDUCED BREAKFAST AND OR LUNCH OF THAT PERCENTAGE, THIS NUMBER REPRESENTS, DOES THIS NUMBER REPRESENT 31% OF THAT PERCENTAGE? NO. SEE THAT'S TRULY 31% OF EVERY STUDENT IN THE DISTRICT. YEAH. AND THAT'S THE THING I JUST WANT TO TRY TO FIGURE OUT HOW MANY STUDENTS THAT, YOU KNOW, STATE OR FEDERAL GOVERNMENT SAYS YOU SHOULD BE GETTING THIS OR TAKING ADVANTAGE OF WHAT'S BEING MADE AVAILABLE TO THEM.

THAT'S YOU UNDERSTAND THAT? THAT'S WHAT THE GOAL IS. I DO UNDERSTAND YOUR QUESTION. THANK YOU. WE CAN GET THAT ANSWER FOR YOU. YEP. OKAY. SO WE'LL MOVE DOWN TO THE BOTTOM ROW NOW. SO THE FIRST IS PROPERTY MANAGEMENT WORK ORDERS. THIS IS JUST FOR THE FIRST THREE MONTHS OF THIS YEAR FOR JULY AUGUST SEPTEMBER. YOU CAN SEE IN JULY AND AUGUST WE START GETTING PRETTY FULL UP WITH WORK ORDERS AS WE GET SET CONDITIONS FOR THE SCHOOL YEAR. AND THEN THEY CONTINUE TO WORK THAT AND IMPROVES EACH YEAR. AS YOU KNOW, THEY GET A LOT AT THE START OF THE YEAR. BUT WE HAVE IDENTIFIED THAT AND WE'RE GOING TO WORK TO EITHER BRING IN SHORT TERM HIRES, ETC. TO BRING SOME NEXT YEAR. THOSE NUMBERS SHOULD BE MUCH HIGHER. AND WE'VE DONE ABOUT A PROBLEM AT THE BEGINNING OF THE YEAR. WE WON'T MAKE THE SAME MISTAKES AGAIN. WE'LL ADJUST STAFFING, SHORT TERM TEMP HIRES, ETC. TO MOVE THAT TO SECOND EDITIONS.

OBVIOUSLY WE KNOW WE HAVE A LOT OF HEAVY LIFTING TO DO THIS SPRING AND SUMMER AS WE ADJUST CAMPUSES, MOVE PROGRAMS, AND WE WILL ACCOUNT FOR THAT. AND JUST LAST THING, JUST AN ASTERISK I WOULD SAY, IS JUST WHEREVER THE HOT SPOTS ARE, BECAUSE THIS IS ONCE AGAIN, IT'S AN OVERALL NUMBER VERSUS WHERE DO YOU SEE THE HOT SPOTS THAT THIS CAMPUS HAD 200 WORK ORDERS, BUT THEY'RE LESS THAN 30% OF THEM WERE COMPLETED, YOU KNOW. THANK YOU. AND THEN THE MAINTENANCE

[00:55:05]

AND SO WHAT WE'VE DONE WORKING WITH CALLAN AND SHE'S I'M NOT GOING TO AGAIN, I'M NOT GOING TO STEAL HER THUNDER. SHE'S GOING TO TALK SOME OF THIS HERE IN JUST A SECOND. BUT WE'VE GOT A BUDGET TIMELINE BROKEN DOWN IN THE FOUR PHASES OF PLANNING, DEVELOPMENT, PRIORITIZATION AND ADOPTION. AND WHAT I REALLY JUST WANT TO HIGHLIGHT IS THOSE ITEMS IN RED IS WHERE WE HAVE STAFF AND OR BOARD INJECTS INTO THE PROCESS OF WHERE, YOU KNOW, YOU KNOW, I KNOW YOU ALL HAVE RECEIVED EMAILS AND PHONE CALLS FROM CALLAN AS SHE SEEKS SOME OF YOUR FEEDBACK. WE'RE DOING THAT WITH THE STAFF AS WELL TO GET THOSE INJECT POINTS, TO MAKE SURE WE'RE ACCOUNTING FOR THE FEEDBACK OF THE DIFFERENT DEPARTMENTS AND TEAMS WITHIN THE DISTRICT, SO WE CAN HAVE ONE CONSOLIDATED BUDGET PROCESS SO WE DON'T HAVE TO GO BACK BECAUSE WE MISSED SOMETHING LATE, AND THEN FIGURE OUT HOW TO CRAM IT IN OR ACCOUNT FOR THE NUMBERS. WE WANT TO DO THIS INCREMENTALLY, BUT WITH TRANSPARENCY AS WE MOVE FORWARD AND ALLOWING EVERYONE TO HAVE THE RIGHT INPUT AS WE MAKE ADJUSTMENTS. OKAY. AND THEN THE LAST ONE IS ABOUT OUR TRANSPARENCY. AS YOU CAN SEE, WE'RE PRETTY GOOD AT IT. CALLAN AND HER TEAM DO AN AMAZING JOB OF KEEPING US ON THE RIGHT SIDE OF THE ACCOUNTING AND AND WHAT WE'RE DOING. IT REALLY TIES BACK TO THE FIRST BULLET OF OUR TRANSPARENCY AND INCLUSION INTO THE PROCESS, AND ALLOWING EVERYONE TO GET A VOTE IS REALLY WHAT WE'RE STRIVING FOR, TO MAKE SURE THAT WE'RE BEING CLEAR ON HOW DO YOU GET HOW DO YOU ASK FOR SOMETHING? HOW DO YOU MAKE SURE THAT A PROGRAM, A NEED IS BEING MET? AND SO AS WE GO THROUGH THAT PROCESS THAT YOU KNOW THAT. THIS PROCESS RIGHT HERE WILL MAKE SURE WE SHOW YOU THIS IS WHERE THE THING YOU ASKED ABOUT, IT'S HERE. WE'RE NOT GOING TO GO THROUGH EVERY LINE ITEM, BUT WE'LL MAKE SURE TO HIGHLIGHT THOSE SPECIAL REQUESTS AND CALL OUTS TO MAKE SURE THAT IT'S ACCOUNTED FOR IN THIS BUCKET.

AS SHE WORKS THROUGH THE THE THE BUDGETING PROCESS. AND OUR LAST PERFORMANCE OBJECTIVE IS UPDATING POLICIES AND PROCEDURES. SO WE'VE DONE SOME ANALYSIS. DOCTOR BUCKLEY WAS LEADING THIS EFFORT. AND WE'LL WORK TO TO FIGURE OUT WHO'S GOING TO PICK IT UP. BUT WE HAVE 307 LEGAL BOARD POLICIES AND 170 LOCAL BOARD POLICIES RIGHT NOW. AND YOU CAN SEE THE NUMBER OF ADMINISTRATIVE PROCEDURES WE HAVE AND OPERATIONAL PROCEDURES. THE GOAL IS TO AND RIGHT NOW WE'RE NOT CONSISTENTLY REVIEWING THEM, UPDATING THEM, TRACKING WHEN THEY WERE REVIEWED AND MAKING SURE THAT THEY'RE NESTED WITHIN THE LEGAL AND LOCAL BOARD POLICIES. SO WHAT WE'RE WORKING TOWARDS AND ALSO EASY TO FIND ON A WEBSITE AND TRANSPARENT.

SO WHAT WE ARE DOING NOW IS GOING THROUGH AND WE'VE TRACKED WE'VE GOT THEM ALL CONSOLIDATED.

WE'RE NOW WORKING TO ESTABLISH A TRACKING PROCEDURE WHERE EVERY POLICY IS UPDATED YEARLY.

IT IS REVIEWED AND REDESIGNED. SO WE KNOW THAT IT WAS LOOKED AT. SO THE POLICY MAY NOT HAVE CHANGED, BUT AT LEAST WE'RE GOING TO SAY WE'VE LOOKED AT IT. SO IT'S NOT DATED 2015 BECAUSE WE DON'T WANT TO MAKE PEOPLE THINK WE HAVEN'T LOOKED AT IT SINCE THEN. IT JUST DIDN'T REQUIRE AN UPDATE. THE OTHER PART IS WE'RE WORKING THROUGH TO NEST IT OUR PROCEDURES AND SHOULD NEST WITH A BOARD POLICY. SO WE WILL TIE IT BACK IN WITH, YOU KNOW, USING HYPERLINKS AND NESTING. SO IT'S NESTED WITH A BOARD POLICY. SO IT TIES BACK TO OVERARCHING GUIDANCE. AND IT SHOULD AGAIN SHOULD LOOK VERY SIMILAR TO THIS TO THE MILITARY FOLKS. HOW DOCTRINE NESTS AND WORKS ITS WAY DOWN AND EVERYTHING STAYS CONNECTED. SO WE'RE REVIEWING IT TRYING TO MAKE IT EASY TO LOCATE ALL IN ONE WEBSITE SO YOU CAN CONNECT. SO YOU CAN WALK THE DOG FROM A BOARD POLICY TO A PROCEDURE TO AN OPERATIONAL PROCEDURE. AND THAT IS THE PROCESS WE ARE STARTING NOW TO TO WORK THROUGH THIS PROCESS, TO WORK WITH ALL THE STAKEHOLDERS FROM THE DIFFERENT DEPARTMENTS, COMMUNICATIONS TECHNOLOGY TO MAKE BRING ALL THIS TOGETHER.

[01:00:01]

THANK YOU. I CAN'T BELIEVE WE'RE HERE TALKING ABOUT FISCAL YEAR 27 ALREADY. SEEMS LIKE IT'S TIME IS FLYING. DID WANT TO GOT A TIMELINE TALK THROUGH. I'M NOT GOING TO GO THROUGH EVERY SINGLE ONE OF THESE ITEMS, BUT DID WANT TO KIND OF HIGHLIGHT SOME OF THE MORE IMPORTANT STEPS I THINK ALONG THE WAY. FIRST, I WANT TO POINT OUT THIS IS AT THIS POINT A PLANNING TOOL. WE KNOW THAT ALONG THE WAY, SOME THINGS WILL SHIFT OUT OF NECESSITY. ITEMS WILL OCCUR THAT NEED US TO MOVE, BUT AT THIS POINT THIS IS A PLANNING TOOL. SO IN NOVEMBER, THE TWO THINGS THAT WE'VE LISTED, WE'LL TALK THROUGH A BUDGET DEVELOPMENT TIMELINE, WHICH WE ARE DOING NOW, AND WE WILL APPROVE A SCHOOL BOARD SCHOOL CALENDAR, WHICH WE DID EARLIER TONIGHT. SO THANK YOU FOR THAT. IN DECEMBER WE WILL LOOK AT ENROLLMENT PROJECTIONS AND FROM THAT DETERMINE OUR INITIAL REVENUE FORECAST. THEN WE WILL ALSO DETERMINE THE PLACEMENT OF OUR SPECIAL PROGRAMS, WHICH ABSOLUTELY WILL IMPACT THIS BUDGET PROCESS AND DETERMINE PLACEMENT OF FUNDING. WE WILL DISCUSS BUDGET INITIATIVES AND ASSUMPTIONS LIKE MR. HECKENBERG MENTIONED HAVE REACHED OUT TO SOME OF YOU. NOT ALL OF YOU YET, BUT THAT'S COMING VERY SOON. REGARDING INPUT, AS FAR AS PRIORITIES FROM THE BOARD, WE'RE LOOKING AT THAT INTERNALLY AS ADMINISTRATIVE STAFF AS WELL. ALSO DURING THE MONTH OF DECEMBER, ONE OF THE THINGS WE WANT TO BE SURE AND DO IS EACH OF THE CAMPUSES AND OR DEPARTMENTS GET A HISTORICAL PERSPECTIVE OF WHAT THEY'VE SPENT THE LAST FEW YEARS, SO THEY CAN USE THAT TO MAKE DECISIONS GOING FORWARD IN THEIR PLANNING. AND AGAIN, WE TALKED ABOUT OPPORTUNITIES FOR INPUT. SO THAT WILL ABSOLUTELY BE AN OPPORTUNITY FOR INPUT THERE. IN JANUARY. THEN WE WILL LOOK AT THE THE INITIAL SNAPSHOT FOR OUR SALARIES. ALSO DURING THIS MONTH WE WILL LOOK AT TITLE ONE CAMPUSES AND DETERMINE WHICH WHICH CAMPUSES.

AT THIS POINT, I FULLY EXPECT ALL OF THEM TO BE. THEY CURRENTLY ARE. AND THEN THOSE TITLE ONE FUNDS AND ALSO STATE COMPENSATORY FUNDS AS WELL. THOSE ARE FUNDS BASED OFF OF OUR AT RISK OR ECONOMICALLY DISADVANTAGED STUDENTS. AND SO THAT'S FUNDING THAT CAMPUSES HAVE DISCRETION ON HOW THEY SPEND THAT SO THEY CAN MAKE SURE THEY MEET THEIR NEEDS AS AS THEY SEE FIT. IN FEBRUARY, WE WILL LOOK AT STAFFING ALLOCATIONS AND PRESENT THAT TO THE BOARD. I THINK LAST TIME IT WAS DONE THROUGH THE SYSTEM SCORECARD PIECE. SO WE WILL MAKE SURE THAT WE DO THAT AND ALSO REVIEW THOSE WITH THE PRINCIPALS. WE'VE TALKED SEVERAL TIMES ABOUT THE STAFFING ALLOCATIONS SINCE WE'RE GOING THROUGH THIS OPTIMIZATION PROCESS AND CLOSING SOME CAMPUSES AND THOSE KINDS OF THINGS THAT THAT MAY BE TWO OR 3 OR 4 MEETINGS, AND WE CERTAINLY WANT TO TAKE CARE OF THOSE THOSE CAMPUSES THAT ARE CLOSING. WE CERTAINLY WANT TO MAKE SURE THOSE STAFF ARE TAKEN CARE OF AND GIVEN PRIORITY AS FAR AS OTHER CAMPUSES, AND SO MAY REQUIRE MORE THAN ONE MEETING FOR THAT.

ALSO IN FEBRUARY, CAMPUSES AND DEPARTMENTS WILL HAVE THE OPPORTUNITY TO REQUEST EITHER ADDITIONAL FTES TO KIND OF CONSOLIDATE SOME CURRENT FTES, ANY PAY GRADE CHANGES AND OR ANY NON STAFFING REQUESTS, EITHER FOR A ONE TIME THING OR A PERMANENT INCREASE. SO THEY WILL HAVE THE OPPORTUNITY TO REQUEST THAT. AGAIN OPPORTUNITY FOR INPUT. THEN IN MARCH WE WILL LOOK AT THE APPROVAL OF THAT. ANY FTES OR NON STAFFING CHANGES THAT WOULD OCCUR. AND THEN ALSO THAT MONTH, THEN THE CAMPUSES AND DEPARTMENTS WILL ACTUALLY SUBMIT THEIR BUDGETS FOR CONSOLIDATION INTO THE DISTRICT BUDGET. IN APRIL. WE'LL GET OUR PRELIMINARY PROPERTY VALUES AND DO AN UPDATED REVENUE FORECAST. AND THE INTENT IS TO HAVE DISCUSSION ON COMPENSATION PLAN. ANY BENEFIT RELATED INFORMATION IN APRIL IN WENT TOO FAR IN MAY.

AGAIN IF NEEDED, APPROVE THE COMP, HAVE ADDITIONAL DISCUSSION AND APPROVE THE COMPENSATION PACKAGE AND GPI IN JUNE AND JULY WE WILL HAVE DRAFT BUDGET PRESENTED. LOOK AT

[01:05:09]

AND SO THANK YOU FOR THAT. MADAM SECRETARY. I'M GOOD SIR. NO COMMENTS. TRUSTEE MINTZ I AM GOOD, SIR. THANK YOU. TRUSTEE GILCHRIST. THANK YOU, MR. PRESIDENT. I ONLY HAVE ONE ASK TONIGHT, MR. RICH, IF YOU COULD WE WE'RE ABOUT SIX MONTHS INTO THAT RENOVATION PROJECT OVER THERE, THE ADMIN BUILDING. CAN YOU GIVE US KIND OF AN UPDATE? BRIEFLY. NOT RIGHT NOW, BUT COMING. YOU KNOW, JUST KIND OF LET US KNOW WHERE WE'RE AT, HOW WE'RE GOING, HOW'S IT GOING, THAT KIND OF THING. THAT'S IT. I JUST WANT TO KNOW BECAUSE WE SPENT A LOT OF MONEY OVER THERE.

THANKS. TRUSTEE RAINWATER, JUST CONGRATULATE DOCTOR KING. DOCTOR DAVIS, DOCTOR KING DAVIS ON HIS FIRST BOARD MEETING AS SUPERINTENDENT. THANKS FOR YOUR WORK, MR. ECHO. WITH TRUSTEE RAINWATER JUST SAID. I THINK GOOD DAYS ARE AHEAD FOR US, BUT I WANT TO SAY TO THE TRUSTEES, AND I DIDN'T GET A CHANCE TO SAY IT LAST NIGHT, AND IT'S GOOD. IT'S IT'S GOOD TO WORK WITH YOU ALL BECAUSE THIS PROCESS OF GETTING A SUPERINTENDENT IN PLACE, I DON'T THINK EACH OF YOU REALIZE THE UNIQUE ROLE THAT EACH OF YOU PLAYED. AND YOU ALL KNOW THE CONVERSATIONS THAT WE'VE HAD. AND AND I'M JUST TELLING YOU, IT WAS IT WAS SPECIAL. AND I APPRECIATE YOU ALL FOR FOR BEING THAT GROUP. AND DOCTOR DAVIS, I APPRECIATE YOU FOR BEING WILLING TO STEP UP TO THE PLATE AND TAKE THE CHALLENGE. AND SO BUT NOW IT'S IT'S ABOUT LET'S JUST WIN EVERY DAY. YOU KNOW, LET'S JUST TRY TO WIN EVERY DAY, ONE DAY AT A TIME.

[9. Discussion of Future Board Meeting Agendas and Trustee Remarks]

[2. Closed Session (Part 2 of 2)]

[01:10:10]

THAT'S THE ONE I JUST GOT OKAY. THAT'S WHAT I JUST WANTED TO CONFIRM. AND SO AND BEFORE WE GO INTO CLOSED SESSION JUST FOR THE VIEWING AUDIENCE TO UNDERSTAND, WE CALL THESE WE MAY NOT NECESSARILY TAKE UP ALL THESE ITEMS EVERY WEEK, BUT WITH NEW POSTING REQUIREMENTS, THIS ENSURES THAT THE SUPERINTENDENT AND STAFF HAVE AN OPPORTUNITY TO BRIEF US ON ANYTHING THAT MAY OCCUR AFTER AN AGENDA WOULD HAVE HAD TO HAVE BEEN POSTED, SO IT DOES NOT PROLONG THEIR ABILITY TO INFORM TRUSTEES OF THINGS THAT ARE GOING ON IN THE DISTRICT.

AND SO IN SOME CASES, WE MAY CALL THEM ALL AND MAY NOT TAKE UP ONLY ONE. IN THE CASE OF TONIGHT, WE'RE ACTUALLY ONLY TAKING UP THREE OF THE ITEMS THAT WERE ON THAT AGENDA FOR CLOSED SESSION. SO THESE CLOSED SESSION ITEMS ARE REQUIRED REQUIRED BY STATUTE. WE'RE NOT GOING INTO CLOSED SESSION BECAUSE WE JUST DECIDED WE WANTED TO DISCUSS SOMETHING.

CORRECT? CORRECT. ARE YOU SHAKING YOUR HEAD? NO. JOEY. WELL, LEGALLY. JOEY MORE. COME TO THE MICROPHONE. PLEASE. HELP US TO HELP THE AUDIENCE. THE CLOSED SESSION EXCEPTIONS ARE YOUR CHOICE TO GO INTO CLOSED SESSION. THEY ALLOW YOU TO GO INTO CLOSED SESSION. AND THAT IS THE RECOMMENDATION TO GO INTO CLOSED SESSION TO DISCUSS THESE THINGS. YOU'RE NOT REQUIRED TO THOUGH, AND I JUST WANT TO BE CLEAR ON THAT. YOU CAN DISCUSS PRETTY MUCH ANYTHING YOU WANT IN OPEN SESSION, BUT THERE ARE LEGAL REASONS AND OTHERWISE YOU WOULD NOT. SO IF YOU'RE GOING INTO CLOSED SESSIONS, IT'S USUALLY UNDER ADVICE OF COUNSEL TO DO SO. THANK YOU, THANK YOU. THE TIME IS NOW 7:12 P.M. AND WE THE IS NOW 7:30 P.M. AND WE ARE RECONVENING FROM CLOSED SESSION.

NO, NO ACTION OR VOTE VOTING TOOK PLACE IN CLOSED SESSION. THE BOARD WILL NOW GO BACK UP TO AGENDA ITEM NUMBER THREE, WHICH IS CONSIDERATION OF A RESOLUTION OF VOTES CAST FOR DIRECTORS FOR THE TAX APPRAISAL DISTRICT OF BELL COUNTY FOR 2026. TRUSTEES. THIS IS AN ACTION ITEM, BUT ANY QUESTIONS OR DIALOG IN ADVANCE? THERE BEING NONE, THIS IS AN ACTION ITEM AND I WILL MAKE A MOTION THAT WE MOVE TO APPROVE THE PROPOSED RESOLUTION OF VOTES CAST TO ELECT DIRECTORS FOR THE TAX APPRAISAL DISTRICT OF BELL COUNTY FOR 2026. CASTING. THE DISTRICTS ALLOCATED 338 VOTES AS PRESENTED ON THE OFFICIAL BALLOT, FOR 338 VOTES CAST FOR TRUSTEE OLIVER MINTS. SO YOU'VE GOT A MOTION BY PRESIDENT BRETT WILLIAMS, AND WE'VE GOT A SECOND BY TRUSTEE RODNEY GILCHRIST. ANY FURTHER DISCUSSION BY TRUSTEES THERE BEING NONE. ALL THOSE IN FAVOR, SHOW OF HANDS. WE HAVE SIX IN FAVOR, NONE IN OPPOSITION, ONE ABSENT AND NOT PARTICIPATING. AND VICE PRESIDENT SUSAN JONES CARRIES BY 601 VOTE. BEST OF LUCK TO YOU, MR. BENSON. THANKS FOR YOUR WILLINGNESS TO SERVE. AND WITH THAT, WE WILL NOW GO TO AGENDA ITEM NUMBER TEN. MADAM SECRETARY. MR. PRESIDENT, I MOVE TO ADJOURN. WE HAVE A MOTION TO ADJOURN BY SECRETARY ADAMS. WE HAVE A SECOND BY MADAM CAPITO. ANY FURTHER DISCUSSION? THERE BEING NONE. ALL THOSE IN FAVOR OF ADJOURNING AT 7:31 P.M. ON NOVEMBER 18TH, 2025. SHOW OF HANDS. IS YOUR HAND. YOUR FINGERS BROKE? BUT IT'S SIX IN FAVOR. NONE IN OPPOSITION, ONE ABSENT AND NOT PARTICIPATED. AND VICE PRESIDENT SUSAN JONES, WE ARE ADJOURNED AT 7:32 P.M.

* This transcript was compiled from uncorrected Closed Captioning.