Sep 09, 2025 Regular Board Meeting

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SEPTEMBER 9TH, 2025. THIS MEETING OF THE CLEAN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES IS NOW CALLED TO ORDER. THE FOLLOWING TRUSTEES ARE PRESENT AND PARTICIPATING. SUSAN JONES, VICE PRESIDENT. BRENDA ADAMS, SECRETARY MARVIN RAINWATER, BOARD MEMBER OLIVER MINTZ, BOARD MEMBER RODNEY GILCHRIST, BOARD MEMBER. AND ME, BRETT WILLIAMS, PRESIDENT AND PRESIDING OFFICER. ABSENT NOT PARTICIPATING IN THIS MEETING IS BOARD MEMBER TINA CAPITO. FOR THE RECORD, A QUORUM HAS BEEN ESTABLISHED AND IS PRESENT.

WE'D LIKE TO WELCOME LIEUTENANT COLONEL VERONICA JORDAN, FILLING IN FOR COLONEL MCCLELLAN FROM FORT FROM FORT HOOD. WE'D ALSO LIKE TO WELCOME SCHOOL LIAISON OFFICER CHRISTINE CAPARCO WITH THE TRADITIONAL WAVE. HELLO. AS A REMINDER, ANYONE WISHING TO SPEAK AT PUBLIC FORUM MUST SUBMIT THEIR SIGN UP SHEET AT THIS TIME. IT HAS BEEN THE BOARD'S PRACTICE BEFORE EACH REGULAR MEETING TO HAVE AN INVOCATION AND PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG AND TEXAS FLAG. TONIGHT, THE INVOCATION WILL BE LED BY VICE PRESIDENT SUSAN JONES, AND THE PLEDGES WILL BE LED BY TRUSTEE OLIVER METZ. PLEASE STAND.

A RECORDING OF THIS MEETING IS BEING MADE AND WILL BE AVAILABLE TO THE PUBLIC AT A LATER DATE. WE'RE ALSO STREAMING THIS MEETING ON OUR CABLE CHANNEL 17 AND ON THE

[1. Public Forum ]

RELATED POLICIES ARE AVAILABLE ON THE DISTRICT'S WEBSITE OR UPON REQUEST. FOR THE RECORD, WE ASK THAT ALL PUBLIC FORUM PARTICIPANTS BEGIN BY STATING THEIR NAME AND THE CITY IN WHICH THEY RESIDE. ONCE COMPLETE, YOUR THREE MINUTES WILL BEGIN. OKAY, FIRST SIGN UP TO SPEAK WITH KATHY HITCHCOCK. WELCOME. IS IT ON? YEAH. THERE YOU GO. GOOD EVENING, DOCTOR KING, PRESIDENT WILLIAMS, MEMBERS OF THE BOARD. MY NAME IS KATHY GARRETT HITCHCOCK. I'M A RESIDENT OF KILLEEN, TEXAS. TONIGHT, I WANT TO ADDRESS ONE SPECIFIC CONCERN. MY INABILITY TO SECURE A COPY OF THE DISTRICT'S SPECIAL EDUCATION OPERATING PROCEDURES MANUAL UNDER AN OPEN PUBLIC RECORDS REQUEST. THIS IS NOT JUST A PERSONAL INCONVENIENCE. IT'S A MATTER OF TRANSPARENCY AND TRUST. AS BOTH A PARENT OF A STUDENT RECEIVING SERVICES AND A GOVERNMENT EMPLOYEE MYSELF, I UNDERSTAND THAT TRANSPARENCY IS THE FOUNDATION OF OF ACCOUNTABILITY. WHEN A PUBLIC INSTITUTION DENIES ACCESS TO A POLICY MANUAL THAT DIRECTLY IMPACTS STUDENTS AND FAMILIES, IT RAISES SERIOUS QUESTIONS AND CONCERNS. THE SPECIAL EDUCATION MANUAL SHOULD BE OPENLY AVAILABLE. IT GUIDES STAFF DECISIONS, AFFECTS HOW ACCOMMODATIONS ARE IMPLEMENTED, AND DIRECTLY IMPACTS WHETHER CHILDREN LIKE MY SON RECEIVE A FREE AND APPROPRIATE PUBLIC EDUCATION. TO PARENTS, THIS IS JUST NOT A DOCUMENT. IT'S A ROADMAP FOR HOW THE DISTRICT SUPPORTS OUR STUDENTS. FEDERAL LAW AND STATE POLICY EMPHASIZE THAT PARENTS ARE PARTNERS IN THEIR CHILD'S EDUCATION, BUT PARTNERSHIP IS IMPOSSIBLE WITHOUT ACCESS TO THE RULES AND PROCEDURES BEING USED TO GUIDE PEOPLE BEHIND CLOSED DOORS.

DENYING A MANUAL TO PARENTS UNDERMINES CONFIDENCE, DISCOURAGES ADVOCACY AND SUGGESTS THE DISTRICT HAS SOMETHING TO HIDE. AS A TAXPAYER, I ALSO QUESTION HOW MUCH IS SPENT ON ATTORNEY FEES TO RESTRICT ACCESS TO INFORMATION THAT SHOULD BE FREELY AVAILABLE. PUBLIC EDUCATION SHOULD NOT OPERATE IN SECRECY. I RESPECTFULLY, RESPECTFULLY ASK THE BOARD TO ENSURE THAT THE SPECIAL EDUCATION OPERATION PROCEDURES MANUAL IS MADE AVAILABLE TO PARENTS WITHOUT BARRIERS, WITHOUT FEES, AND WITHOUT DELAY.

THIS IS NOT A MATTER OF PREFERENCE. IT'S A MATTER OF GOOD GOVERNMENT AND TRUST. OUR

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[2. Consent Agenda ]

CONSIDERATION OF PROPOSED REVISIONS TO BOARD POLICY C H LOCAL PURCHASING AND ACQUISITION. AND THAT WOULD WRAP UP THE CONSENT AGENDA. AND JUST A REMINDER TO TRUSTEES, IF YOU WANT TO APPROVE THEM ALL, IT JUST NEEDS TO BE A STATEMENT OF MOVE TO APPROVE THE CONSENT AGENDA. YOU WILL NOT CONSENT AGENDA ITEMS A THROUGH G AND YOU WON'T HAVE TO RESTATE THEM.

MR. RAINWATER. G ANY CONSENT AGENDA DISCUSSION. OKAY. ANY OTHER FEEDBACK FROM TRUSTEES? OKAY. THEN WE CAN CONSIDER THE REMAINDER OF THE CONSENT AGENDA AS A WHOLE. MADAM SECRETARY.

MR. PRESIDENT, I MOVE TO APPROVE AGENDA CONSENT ITEMS A, B, C, D, E, AND F AS WRITTEN.

WE HAVE A MOTION BY SECRETARY ADAMS. WE HAVE A SECOND BY TRUSTEE GILCHRIST. ANY FURTHER DISCUSSION BY TRUSTEES? THERE BEING NONE. ALL THOSE IN FAVOR? SHOW OF HANDS. WE HAVE SIX IN FAVOR. NONE IN OPPOSITION, ONE ABSENT AND NOT PARTICIPATING. AND TRUSTEE TINA CAPITO, 601.

[2.G. Consideration of Proposed Revisions to Board Policy CH (Local): Purchasing and Acquisition ]

THANK. GOOD EVENING. AS WE DISCUSSED PREVIOUSLY IN THE EARLY AUGUST BOARD MEETING BOARD WORKSHOP, WE BROUGHT CHANGES TO CH LOCAL FOR OUR LOCAL PURCHASING. THEY'RE PULLING UP THE DOCUMENT RIGHT NOW. IT'S IN THE BOARD BOOK AS WELL. THE FIRST CHANGE IS THE EXCEPTION FOR EMERGENCY CONTACTS TO ALLOW THE DEPUTY, THE DEPUTY SUPERINTENDENT FOR OPERATIONS OR THE CHIEF FINANCIAL OFFICER TO AUTHORIZE PURCHASES IN THE STATE OF EMERGENCY. THAT WAS ONE OF THE ADS THAT'S THERE AT THE TOP OF THE PAGE. AND THEN IF YOU SCROLL DOWN TO THE BOTTOM OF PAGE ONE, TOP OF PAGE TWO IS THE MAIN DISCUSSION POINT THAT WE HAD DURING THE MEETING. TOUCHED ON TWO POINTS. IT TALKED ABOUT AN AGGREGATE CAP OF $3 MILLION FOR PURCHASES, AND THEN AN INDIVIDUAL THRESHOLD OF 100,000 FOR A SINGLE AMOUNT PURCHASE. AND YOU CAN SEE THE CHANGE THERE AS READ. THE OTHER PIECES IN THERE.

AND THIS IS THE PART I WANT TO MAKE SURE WE'RE VERY CLEAR ON, IS THE SECOND PART OF THAT SENTENCE. WHEREAS ALL OTHER CONTRACTS SHALL BE SUBJECT TO APPROVAL BY THE CHIEF FINANCIAL

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SO, YES, I BUT IT IS HERE BEFORE US TO VOTE ON IT AS IT IS SO. CORRECT. AND SO. AND THEN I'LL I'LL YIELD TO YOU, MR. RAINWATER, THE COMMENTS IF IF I REMEMBER CORRECTLY, MADAM VICE PRESIDENT HAD SOME RECOMMENDATIONS. WE DISCUSSED THOSE, I THINK IN TWO MEETINGS.

BUT AT THE FINAL MEETING, I THINK MOST INDIVIDUALS HERE HAD STATED THAT, THAT THEY FOUND THAT TO BE A A REASONABLE, YOU KNOW, COMPROMISE IN TERMS OF WHAT WE WERE LOOKING TO DO. BUT IT IS IT IS BACK. AND SO IT IS ON THE FLOOR. SO ANY CHANGES CAN BE MADE. WELL, I THINK I KNOW THE OUTCOME OF THE VOTE, BUT MY VIEW IS I'M SORRY. THE CONVERSATION IS A DISCUSSION AND YOU TALK FREQUENTLY ABOUT A DISCUSSION DOESN'T RELATE TO A CONSENSUS OR AN AGREEMENT. IT'S A DECISION, MISS JONES, AND AN OFFICER'S MEETING TO GO FORTH WITH HER DESIGN AND HIS PURCHASING PLAN, WHICH I SIMPLY DON'T THINK IS FAIR TO THE REST OF THE MEMBERS OF THE BOARD.

MR. MINTZ, I, I THINK I WOULD AGREE IN PART WITH MR. RAINWATER THAT WHEN I SAW THIS WAS ON THE CONSENT AGENDA, I WASN'T 100% SURE THAT WE HAD KIND OF NAILED THAT DOWN. YET.

IT'S MY RECOLLECTION THAT THE DISCUSSION CIRCLED AROUND. I THINK WE WERE OKAY WITH THE NUMBERS, AT LEAST AS I RECALL MY OWN THOUGHTS ON IT, THAT WE JUST WANTED SOME SAFEGUARDS IN PLACE. AND I THINK AS, AS WRITTEN, IT DOES, IT DOES. IT ACCOMPLISHES THAT GOAL. HOWEVER, I THINK IT IS WORTHY OF AT LEAST A SHORT DISCUSSION TONIGHT SIMPLY BECAUSE IT IS THIS IS THIS IS A THESE ARE LARGE SUMS OF MONEY. THEY ARE TAXPAYER MONEY. AND WE ARE THE OVERSIGHT FUNCTION FOR THAT MONEY. SO I WOULD CERTAINLY WELCOME SOME SHORT DISCUSSION ON IT THIS EVENING. SO I WILL FULL DISCLOSURE, I WILL OWN 100% FOR IT BEING ON THE CONSENT AGENDA, BECAUSE I DID MAKE THE RECOMMENDATION FOR IT TO GO TO CONSENT AGENDA WITH THE UNDERSTANDING THAT I THOUGHT WE WERE PRETTY CLOSE. BUT I ALSO HAD THE THOUGHT PROCESS OF IF THAT WAS NOT THE CASE, WE CAN EASILY PULL IT OFF AND HAVE THE DISCUSSIONS, WHICH IS WHAT WE'RE DOING NOW. ALSO, THE POLICY AS PROPOSED TO BE AMENDED GOES TO A MORE

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CORRECT. BUT IF WE APPROVE IT, AS THE CHANGES ARE SUBMITTED NOW, WE WILL HAVE BASICALLY THE SAME SINGLE AMOUNT BUT A CAP WHICH WOULD REQUIRE THEM TO COME BACK TO US IF THEY GET CLOSE TO EXCEEDING THAT. CORRECT? YES, SIR. THAT IS CORRECT. OKAY. THANK YOU. MADAM VICE PRESIDENT. MR. PRESIDENT, I WOULD LIKE TO MAKE A MOTION. YOU'VE GOT THE FLOOR. MR. PRESIDENT, I'D LIKE TO APPROVE THE CONSIDERATION OF THE PROPOSED REVISIONS, PROPOSED REVISIONS TO BOARD POLICY, LOCAL PURCHASING AND ACQUISITION. WE HAVE A MOTION BY VICE PRESIDENT JONES. WE HAVE A SECOND BY TRUSTEE GILCHRIST. ANY FURTHER DISCUSSIONS? ALL THOSE IN FAVOR? SHOW OF HANDS. WE HAVE FIVE IN FAVOR. ALL THOSE OPPOSED? WE HAVE FIVE IN FAVOR. WE HAVE MR. RAINWATER IN OPPOSITION AND MADAM CAPITO ABSENT, NOT PARTICIPATING. SO IT PASSES BY 511 VOTE. THANK YOU. WE'LL NOW MOVE TO THREE, WHICH IS ACTION

[3. Action Items for Consideration ]

SO WE DON'T WANT TO GO INVESTIGATE OR AUDIT, YOU KNOW, ACCOUNTS RECEIVABLE WHEN THAT'S NOT REALLY SOMETHING THAT THAT IS THE FOCUS OF WHAT WE'RE TRYING TO DO IN THE DIRECTION WE'RE TRYING TO TAKE THE DISTRICT. SO THIS EVENING THE THE TEAM FROM GIBSON IS GOING TO TALK TO US A LITTLE BIT ABOUT WHAT THIS LOOKS LIKE GOING INTO THE NEXT YEAR. THE TOP TWO ITEMS I JUST WANT TO ADDRESS BRIEFLY. AND, AND I THINK IT'S IMPORTANT FOR THE PUBLIC TO KNOW WHY THESE THINGS ARE IMPORTANT AND WHY WE SPEND A SIGNIFICANT AMOUNT OF MONEY ON THESE THINGS. THE STUDENT INFORMATION SYSTEMS AND THE TEAMS AUDIT. NOW, I'M NOT A PROFESSIONAL EDUCATOR, AS YOU WELL KNOW. HOWEVER, THE DATA THAT GOES INTO THESE SYSTEMS AND HOW THESE SYSTEMS FUNCTION AND WHETHER THE DATA IS IS GOOD DATA OR BAD DATA, IT IS HOW THE STATE VIEWS US. IT IS HOW WE VIEW OURSELVES. IT IS HOW WE GET FUNDED. IT IS HOW WE DRIVE PROGRAMING. IT FORMS THE VERY FUNDAMENTAL UNDERPINNINGS OF HOW THIS ENTIRE HALF $1 BILLION OPERATION FUNCTIONS. SO WE'VE GOT TO MAKE SURE THAT THE DATA THAT'S GOING IN IS GOOD. IT IS CORRECT, AND IT IS BEING DONE IN A MANNER THAT SUPPORTS OUR OUR STRATEGIC VISION. SO THAT'S THE FIRST THE FIRST REASON PART OF IT. AND THEN THE SECOND ONE. AND I THINK MR. WILLIAMS HAD

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AND THEN I THINK NUMBER THREE THAT WE WOULD POTENTIALLY CONSIDER IS A BOOSTER CLUB AUDIT. JUST BECAUSE THAT IS THE MONEY THAT OUR PARENTS CONTRIBUTE. AND WE WE REALLY DO NEED TO TAKE STEPS TO MAKE SURE THAT NOT ONLY IS OUR PARENTS AND THE MONEY THAT GETS CONTRIBUTED BY THIS COMMUNITY SAFEGUARDED, BUT IT'S ALSO USED FOR PROPER PURPOSES. SO I PROBABLY SPOKEN TOO LONG. I TURN IT OVER TO KENT AND OLLIE TO TALK A LITTLE BIT MORE IN DETAIL. THANK YOU. TRUSTEE MINTZ, PRESIDENT WILLIAMS. TRUSTEES. DOCTOR DAVIS, THANK YOU FOR HAVING US HERE TONIGHT. AS TRUSTEE MINTZ MENTIONED, WE'RE GOING TO GO OVER OUR COST PROPOSAL FOR FY 26 INTERNAL AUDIT SERVICES. IF WE GO TO PAGE TWO ON THIS PROPOSAL, WE INCLUDE A FIGURE THAT LISTS OUT OUR APPROACH AND FRAMEWORK FOR ALL OF OUR PROJECTS. FIRST PHASE IS PLANNING, AND THAT INCLUDES FINALIZING OUR SCOPE AND SCHEDULE AND THEN ALSO ISSUING THE DATA REQUEST. WE TEND TO REQUEST A LOT OF DATA IN OUR PROJECTS. WE LIKE TO BE AS INFORMED AS POSSIBLE, MAKE DATA GROUNDED. FINDINGS AND RECOMMENDATIONS. THE SECOND PHASE IS FIELD WORK FOR THESE PROJECTS THAT WOULD CONSIST OF INTERVIEWS WITH DEPARTMENTAL STAFF, CAMPUS STAFF, GROUP INTERVIEWS AS WELL TO GET STAKEHOLDER FEEDBACK AND ANALYSIS. AND TESTING IS WHERE WE SPEND MOST OF OUR TIME ON THESE PROJECTS. THAT'S WHERE WE DO THINGS LIKE ORGANIZATIONAL ANALYSIS, PROCESS ANALYSIS, BENCHMARKING TRENDS, OR AUDIT TESTING. LOOKING AT A TRANSACTION, A SAMPLE OF TRANSACTIONS, GETTING SUPPORTING DOCUMENTS. WE THEN COMBINE ALL OF WHAT WE LEARNED IN FIELD WORK AND TESTING ANALYSIS AND DEVELOP A DRAFT REPORT WITH FINDINGS AND RECOMMENDATIONS FOR IMPROVEMENT.

MOVING ON TO PAGE THREE. WE HAVE OUR FIRST PROJECT THAT WE'RE GOING TO COVER TONIGHT, WHICH IS OUR CIS AND AUDIT. I'LL JUST ECHO WHAT TRUSTEE MENT SAID. THE DATA THAT IS SUBMITTED TO TI THROUGH PIMS IS CRITICALLY IMPORTANT FOR EVERY SCHOOL DISTRICT, NOT JUST KISD, BUT BECAUSE OF THAT, IT IS REALLY IMPORTANT THAT YOU HAVE STRONG CONTROLS ENSURING THAT DATA IS COMPLETE AND ACCURATE AND YOU HAVE SUPPORTING DOCUMENTATION BEHIND IT. WHAT MAKES TEAMS AND CIS. SO I SAY RISKY IS BECAUSE OF THE NUMBER OF HANDS THAT TOUCH IT IN A DISTRICT. THESE ARE ALL OF YOUR END USERS HAVE INPUT INTO THIS SYSTEM. AND SO IT'S REALLY CRITICAL TO MAKE SURE WE HAVE STRONG DISTRICT CONTROLS TO SUPPORT OUR CAMPUS STAFF. IF WE GO A LITTLE BIT DEEPER ONTO PAGE FOUR WHERE WE TALK ABOUT THE CIS FUNCTION OF THIS WORK, WE'RE REALLY GOING TO LOOK AT CONFIGURATION AND CONTROLS IN HERE. WE'RE GOING TO LOOK AT POLICY ALIGNMENT, HOW USER ACCESS IS PROVISIONED AND IS IT TIMELY REMOVED. WE'VE SEEN THAT IN SOME DISTRICTS WHERE SOMEONE WILL GET AN ACCOUNT AND THEY MAY EXIT THE DISTRICT, BUT THEY STILL MAINTAIN THAT ACCOUNT, THAT'S OBVIOUSLY VERY RISKY, RIGHT? SO WE WANT TO MAKE SURE THAT THAT'S NOT OCCURRING AT KISD. WE'LL ALSO LOOK AT FIELD LEVEL DATA ENTRY AND VALIDATION CONTROLS HOW YOUR CIS IS INTEGRATING WITH KEY THIRD PARTY SYSTEMS. ARE THERE CONTROLS OVER THOSE DATA EXCHANGES. AND THEN FINALLY SOME DISASTER RECOVERY AND BACKUP READINESS SCOPE IS ALSO INCLUDED IN THE CIS. AND WE CAN GO DOWN TO OUR TEAM'S WORK, WHICH IS A LITTLE BIGGER THAN THE CIS PORTION OF THIS, JUST DUE TO THE NATURE OF ALL THE DATA WE'RE GOING TO LOOK AT. SO ON PAGE FIVE, WE LIST OUR SCOPE QUESTIONS FOR ALL OF OUR DOMAINS IN THE AUDIT. AND SO WHAT WE'RE LOOKING AT IN TEAMS IS ORGANIZATION AND MANAGEMENT TRAINING AND SUPPORT, ATTENDANCE LEVERS, SPECIAL PROGRAMS DISCIPLINE. AND THEN OUR NEW DATA SUBMISSION PROCESS TO TI. SO I'LL SUMMARIZE WHAT WE'RE LOOKING FOR IN EACH OF THESE AREAS. AND THEN WE'LL MOVE ON. BUT IN OREGON MANAGEMENT WE'RE REALLY LOOKING AT ALIGNMENT AND COLLABORATION. HOW ARE OUR TEAMS AND SAS FUNCTIONS WORKING WITH CAMPUS

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ARE THESE DOCUMENTED AND DISSEMINATED? LASTLY IN THIS SECTION WE WANT TO SEE IS THERE ADEQUATE RESOURCING AND STAFFING FOR THE TEAMS FUNCTION TO DO THE WORK THEY NEED TO DO TRAINING AND SUPPORT. AND THIS WILL BE SIMILAR TO WHAT WE TALKED ABOUT IN TECHNOLOGY AUDIT. THESE TWO, THESE TWO AUDITS ARE AUDITS OF SERVICE ORGANIZATIONS THAT ARE THERE TO SUPPORT OUR CAMPUS LEADERS AND AND CAMPUS STAFF AND DISTRICT STAFF. SO THIS IS A CRITICAL ASPECT OF IT. ARE THEY TRAINING OUR END USERS APPROPRIATELY? ARE THEY SUPPORTING THEM? ARE THEY RESPONSIVE TO QUESTIONS AND CONCERNS? THAT'S AN IMPORTANT ASPECT OF BOTH OF THESE PROJECTS. A BIG AREA WE TOUCH ON PAGE SIX IS ATTENDANCE. OBVIOUSLY, THIS IS THE BIG REVENUE GENERATING FOR EVERY SCHOOL SYSTEM. OUR VIEW IS REALLY LOOKING AT DAILY ATTENDANCE TAKING. IS IT OCCURRING ON TIME? IS IT OCCURRING ACCURATELY, AND HOW IS THE DISTRICT SET UP TO ENSURE THAT THAT DOES OCCUR? ARE WE TAKING ADVANTAGE OF INFORMATION SYSTEM CONFIGURATIONS TO LIMIT WHEN ATTENDANCE CAN BE TAKEN? WHAT ARE OUR PROCEDURES FOR THE FIRST DAY OF SCHOOL FOR SUBSTITUTE ATTENDANCE, FOR FIELD TRIPS? THINGS THAT WE HAVE SEEN IN OTHER DISTRICTS THAT CAN KIND OF MUDDY THE WATERS AND COULD IMPACT THE AMOUNT OF FUNDING THAT WE GET. LASTLY, IN THIS AREA, WE LOOK AT OUR SIX WEEKS REPORTING PROCESS. SO OUR OUR CAMPUS PRINCIPALS REVIEWING DATA AS THEY SHOULD. ARE THEY CHALLENGING DATA. ARE THEY SEEING IF IT'S REASONABLE? THAT'S SOMETHING WE LOOK AT. MOVING ON TO PAGE SEVEN IS OUR LEVERS PORTION OF THIS WORK.

LEVERS AND SPECIAL PROGRAMS IS REALLY ABOUT DOCUMENTATION CONTROLS. WHEN WE APPLY A CODE TO A STUDENT, ARE WE FOLLOWING WHAT THE STUDENT ATTENDANCE ACCOUNTING HANDBOOK SAYS THAT WE HAVE TO HAVE? ARE WE RECORDING THESE STUDENTS ACCURATELY? WHY LEVERS IS IMPORTANT IS BECAUSE THAT IMPACTS ACCOUNTABILITY. IF YOU HAVE A STUDENT THAT LEAVES AND THEY AREN'T CODED AS A DROPOUT, YOU NEED TO HAVE SUPPORTING DOCS TO SHOW WHERE THAT STUDENT WENT. SO WE HAVE A LOT OF TESTING IN THIS AREA TO MAKE SURE THAT THAT'S OCCURRING. OUR SPECIAL PROGRAMS THAT WE'RE GOING TO LOOK AT ON PAGE SEVEN IS SPECIAL EDUCATION, EMERGENT, BILINGUAL, IMMIGRANT, ECONOMICALLY DISADVANTAGED, AND PRE-K. SO WITHIN ALL THESE ALL THESE PROGRAMS, WE'RE GOING TO LOOK AT ELIGIBILITY CONTROLS OVER THAT DOCUMENTATION. AND THEN IF THERE ARE THIRD PARTY SYSTEMS WHERE THIS DATA RESIDES, LIKELY IN ECONOMICALLY DISADVANTAGED. AND PRE-K, WE WANT TO MAKE SURE THAT THERE ARE GOOD CONTROLS, LIKE WE WERE LOOKING AT IN THE CIS PORTION. THAT DATA IS TRANSFERRING PROPERLY. DISCIPLINE IS OUR SECOND TO LAST AREA ON TEAMS AND CIS. THAT'S ON PAGE EIGHT. BIG PORTION OF THIS. HOW ARE WE COUNTING ATTENDANCE WHEN STUDENTS ARE IN ALTERNATE SETTINGS? DO WE ARE GETTING ACCURATE DATA BETWEEN BETWEEN THOSE ALTERNATE SETTINGS? HOW ARE WE MAKING SURE THERE'S NO DOUBLE COUNTING OCCURRING? ANOTHER BIG PORTION IS PROGRAM CONTINUITY. HOW ARE WE? HOW ARE WE MAINTAINING CTE EMERGED? BILINGUAL ELIGIBILITY. WHILE STUDENTS ARE PLACED IN DISCIPLINARY SETTINGS. AND THEN WHAT'S THE DOCUMENTATION SUPPORTING THESE PLACEMENTS TO? THE LAST AREA IS ON PAGE NINE. THAT'S OUR NEW SDS SUBMISSION PROCESS. WE WANT TO SEE HOW THE TRANSITION WENT FOR KISD. A LOT OF OUR CLIENTS HAD SOME SOME HEADACHES AND CHALLENGES. I THINK THAT WAS PRETTY COMMON THROUGHOUT THE STATE OF TEXAS. SO IT'S NOT THAT'S NOT JUST OUR CLIENTS, BUT HOW ARE THESE ISSUES REMEDIATED IF THEY DID EXIST FOR KISD? AND WHAT WERE SOME OF THE CHANGE MANAGEMENT PROCESSES THAT THE DISTRICT UNDERWENT TO TRAIN IMPLEMENT THE NEW WAY OF UPLOADING AND TRANSFERRING DATA TO THE STATE? AND ALI CAN ANSWER MORE QUESTIONS IF YOU HAVE IF YOU HAVE THEM ON THAT. CONTINUING ON PAGE NINE, WE THEN GO INTO OUR LIKE METHODS, ANALYZES AND TESTS. AS I MENTIONED EARLIER, WE'LL DO INTERVIEWS AND FOCUS GROUPS. THIS INCLUDES A HEAVY COMPONENT ON YOUR CAMPUS STAFF. WE WILL TALK TO KIND OF

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YES, SIR. ANY OTHER QUESTIONS? YES, SIR. ALL OF A SUDDEN IMMIGRANTS YOU MENTIONED YOU I THINK YOU MENTIONED YOU WERE GOING TO USE THAT AS PART OF YOUR STUDY. I JUST BEING SUCH A SENSITIVE AREA IN OUR NATION TODAY. HOW ARE YOU DOING? I DIDN'T RECOGNIZE YOU. YEAH. SO LET ME FINISH. LET ME FINISH BEING SENSITIVE SENSITIVE AREA IN OUR IN OUR NATION TODAY. I JUST NEED TO KNOW HOW FAR YOU'RE GOING TO GO INTO DOCUMENTATION OF OUR IMMIGRANT STUDENTS AND WHAT WE COULD EXPECT FROM THE AUDIT AT THAT LEVEL. THANK YOU. YES. SO THERE ARE PRESCRIBED STANDARDS FOR HOW A STUDENT SHOULD BE CODED AS AN IMMIGRANT. AND THE ATTENDANCE ACCOUNTING HANDBOOK THROUGH TO AND ALSO THROUGH, I THINK IT'S TITLE THREE. THEY HAVE TO BE, YOU KNOW, IN THIS US SCHOOL SYSTEM FOR FEWER THAN THREE FULL SCHOOL YEARS, THEY HAVE TO BE BORN OUTSIDE OF THE US AND THEY HAVE TO BE BETWEEN THE AGES OF THREE AND 21. SO ALL THIS TEST IS GOING TO DO IS ESSENTIALLY CHECK IF A STUDENT IS CODED AS AN IMMIGRANT STUDENT. DO THEY MEET THOSE ELIGIBILITY CRITERIA? WE ALSO DO KIND OF A COMPLETENESS CHECK.

SO WE'LL REQUEST A WHOLE DATA DATA SOURCE TO LIST, YOU KNOW, BIRTH COUNTRY, AGE AND YEARS IN SCHOOL TO SEE IF THERE ARE ANY STUDENTS THAT SHOULD BE CODED AS IMMIGRANT TO HELP INCREASE POTENTIALLY TITLE THREE, I THINK IT'S TITLE THREE, PART PART A, PART B FUNDING. BUT THE TYPE OF DATA THAT WE LOOK AT AND THAT WE WOULD PRESENT PUBLICLY IS NEVER GOING TO TIE BACK TO AN INDEPENDENT STUDENT. OUR AUDIT TEAM WOULD HAVE TO LOOK AT AN INDEPENDENT STUDENT TO GET KIND OF SUPPORTING DOCUMENTATION. RIGHT. BUT WE'RE NEVER GOING TO INCLUDE ANY, ANY IDENTIFIABLE INFORMATION. AND SO WHAT WE'RE DOING IS BEHIND THE CODING OF IT. WE'RE NOT GETTING INTO SERVICES PROVIDED OR ANYTHING LIKE THAT. THANK YOU SO MUCH. THANK YOU. DOCTOR DAVIS. THERE WE GO. A QUICK QUESTION ON ON PAGE SEVEN AS IT RELATES TO SPECIAL PROGRAMS, AS YOU ALL KNOW, THAT IMPACTS FUNDING AS AS IT RELATES TO WATER. RIGHT. AND BUT MORE IMPORTANTLY, I'M CURIOUS AS IT RELATES TO PARTICULARLY ECONOMICALLY DISADVANTAGED, I MEAN, THE TEAM. NO, I BROUGHT THIS UP A FEW TIMES. IT ALSO IMPACTS OUR ACCOUNTABILITY AS IT RELATES TO DOMAIN TWO. BE MY WONDERING. WONDERING IS AS IT RELATES TO METHODOLOGY, HOW WILL YOU GO ABOUT. MY CONCERN IS WE'RE NOT POTENTIALLY NOT CAPTURING ALL OF OUR CHILDREN.

SO MY POINT IS I'M NOT TRYING TO, YOU KNOW, KIDS ARE ECODISTRICT. THEY'RE NOT, THEY'RE NOT. BUT THE REALITY IS, IF FOR SOME REASON WE'RE LOWBALLING THAT NUMBER, IT CAN IMPACT US BOTH FUNDING AND ACCOUNTABILITY WISE. SO MY WONDERING IS A METHODOLOGY. DO WE LOOK AT A BASELINE TO WHERE WE WERE IN THE PAST, AND IF WE REACH IN THAT BASELINE, DOES THAT MAKE SENSE TO WHERE WE KNOW WE'RE TRULY CAPTURING THE PERCENTAGE OF CHILDREN? BECAUSE IF WE HAVE A CAMPUS THAT'S TRULY AT 80%, BUT THEY'RE ONLY CAPTURING 60%, WE'RE LOSING FUNDING AND IT IMPACTS THEM IN A NEGATIVE FASHION ACCOUNTABILITY WISE. YEAH, THAT'S A GREAT QUESTION. AND THAT THAT IS A LIMITATION AND CHALLENGE. UNDERREPORTING

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WE'RE NOT REACHING OUT OR SURVEYING ENOUGH TO TO SHOW PARENTS THAT IT'S REALLY IMPORTANT THAT YOU SIGN UP FOR THESE OR REPORT BECAUSE IT HELPS YOUR DISTRICT OUT, HELPS YOUR CAMPUS OUT, HELPS YOUR KID OUT. I'M NOT SURE THAT'S HAPPENING HERE, BUT WE WOULD GO FROM FROM THAT LENS BECAUSE WE YEAH, WE CAN'T REALLY GET SUPER DETAILED ON UNDERREPORTED STUDENT. ANY OTHER QUESTIONS. ALL RIGHT. OKAY. THANK YOU FOR THOSE QUESTIONS. WE'LL MOVE ON TO OUR SECOND PROJECT, WHICH IS THE TECH AUDIT THAT IS ON PAGE 11. AND SO THIS AUDIT CHECKS WHETHER IT IS ALIGNED TO DISTRICT GOALS. IS IT EFFICIENT. IS IT SECURE FOR OUR CLASSROOMS. AND IS IT OPERATING RELIABLY. THE SCOPE COVERS SIX AREAS. ORGAN MANAGEMENT. IT'S GOING TO BE VERY SIMILAR TO THE APPROACH I DISCUSSED ON THE SAS TEAMS AUDIT. OUR SERVICE TO CUSTOMERS, DEVICES AND EQUIPMENT MANAGEMENT, INFORMATION SYSTEMS, INFRASTRUCTURE, AND A LITTLE BIT ABOUT THOSE AREAS TOO. DEVICES AND EQUIPMENT THAT'S PRIMARILY YOUR LIFE CYCLE PLANNING, YOUR REFRESH. HOW ARE WE MANAGING THAT? DO WE HAVE AN ACCURATE INVENTORY OF DEVICES? WE SEE THIS AS SOMETIMES A STRUGGLE IN SCHOOL SYSTEMS. WE HAVE A LOT OF EQUIPMENT, WE HAVE A LOT OF DEVICES, BUT WE DON'T ALWAYS KNOW WHERE THEY ARE. SO WE WANT TO SEE OUR CONTROLS OVER THAT. ON MISS, WHAT'S OUR SUPPORT AND TRAINING FOR OUR MAJOR INFORMATION SYSTEMS? HOW DO WE IMPLEMENT NEW SYSTEMS, WHAT'S OUR CHANGE MANAGEMENT APPROACH? AND WE'RE NOT SURE IF THIS IS A KILLEEN ISD PROBLEM. BUT IN SOME OF OUR DISTRICTS WE'VE WORKED WITH, THEY DON'T DO A GREAT JOB OF DECIDING WHEN TO BUY VERSUS WHEN TO BUILD. THEY CAN TURN THEMSELVES INTO A SOFTWARE SHOP, NOT ALWAYS THE BEST USE OF RESOURCES. THERE COULD BE STRATEGIC REASONS TO DO THAT, BUT WE WANT TO LOOK AND SEE. IS THERE A DECISION MAKING FRAMEWORK FOR WHEN TO DO THAT INFRASTRUCTURE THAT'S ALL ABOUT YOUR YOUR YOUR NETWORK. ALI IS THE EXPERT ON THAT ONE, NOT ME, BUT INVENTORYING, MONITORING, PATCH AND CHANGE MANAGEMENT. DO WE HAVE SUFFICIENT INFRASTRUCTURE FOR A DISTRICT OF OUR SIZE AND IS IT WIDESPREAD OR KIND OF EQUAL ACCESS TO THE SAME RESOURCES THROUGHOUT THE DISTRICT? THE LAST AREA ON THAT IS INFORMATION SECURITY. THAT'S ON PAGE 15 OR SORRY. YEAH. PAGE 15.

THIS IS A LITTLE BIT DIFFERENT. IT'S MAINLY A FOLLOW UP AUDIT OF INFORMATION SECURITY. WE DID AN INITIAL AUDIT IN 2021. WE ISSUED THOSE SIX RECOMMENDATIONS. THAT'S ON TABLE THREE ON PAGE 14. SORRY. AND SO REALLY WE'RE GOING TO DO ANALYSIS INTERVIEWS TO SEE IF OUR RECOMMENDATIONS WERE IMPLEMENTED AS AGREED TO BY ADMINISTRATION. SO THAT'S A LITTLE DIFFERENT AREA THAN THE OTHER FIVE. I JUST WANTED TO POINT THAT OUT FOR YOU ALL.

INTEREST OF TIME. I'LL SKIP TO THE TIMING AND BUDGET FOR THIS ONE. SIX MONTHS START TO FINISH FOR TECHNOLOGY AUDIT, AND THAT TOTAL COST IS $130,445. THE LAST ONE I WAS GOING TO SPEAK TO TONIGHT WAS THE PROGRAM MANAGEMENT SERVICES. THESE ARE STANDARD SERVICES THAT WE PROVIDE. THAT'S INCLUDED ON PAGE 23 OF THE COST PROPOSAL. IT'S, YOU KNOW, FACILITATING

[00:40:04]

SO MAYBE WE OUGHT TO KIND OF FINISH OUT THAT DISCUSSION AND THEN WE CAN SEE THE WAY AHEAD.

THANK YOU, MR. MINTZ. AND SO FOR ME EXCUSE ME, I HAD THOUGHT ABOUT THE BOOSTER CLUB JUST BECAUSE I CONSIDER THAT TO BE A FAIRLY LARGE AMOUNT OF MONEY THAT IS EXCHANGED, AND THAT'S OUR PARENTS THAT ARE INVESTING IN OUR CAMPUSES. AND JUST TO REASSURE THEM THAT EVERYTHING IS, IS WORKING WELL. AND I SEE THAT LISTED FOR THE 80,000 COST, IT'S NOT IN THE INITIAL RECOMMENDATION. BUT, YOU KNOW, IF IT'S NOT APPROVED NOW, MAYBE WE CONSIDER IT MID-YEAR, COME BACK AND AND LOOK AT MAYBE ADDING AN AUDIT. BUT JUST FOOD FOR THOUGHT FOR THE YOU KNOW, IT'S AT THE WILL OF THE BOARD. BUT I JUST SAW BOOSTER CLUB AND I THOUGHT IT COULDN'T BE BAD TO KNOW THAT OUR BOOSTER CLUBS ARE FUNCTIONING, YOU KNOW, EFFICIENTLY AND FUNDS ARE SAFEGUARDED. MADAM VICE PRESIDENT, I'M PERSONALLY OKAY WITH ALL OF THESE. IF WE WERE GOING TO MOVE SOMETHING OFF, THEN I WOULD MAKE IT THE BOOSTER CLUB BECAUSE FOLLOW UP AUDITS ARE IMPORTANT, AND THOSE ARE ONE OF THE THINGS THAT WE SOMETIMES DELAY DOING BECAUSE WE'RE TRYING TO FOCUS ON THE NEXT AUDIT THAT'S COMING UP. AND WE NEVER GO BACK AND LOOK AT THE WORK THAT'S BEEN DONE THE PREVIOUS THREE YEARS. ON THAT. FOR THE AUDIT THAT WAS DONE IN THE PREVIOUS THREE YEARS. SO I WOULD NOT BE INCLINED AT ALL TO PULL THE ASSET AND RISK MANAGEMENT FOLLOW UP OFF. AND I CAN I CAN SUPPORT THIS AS IT IS TODAY.

BUT THE ASSET AND RISK MANAGEMENT IS CURRENTLY NOT IN. WELL, THAT'S WHAT IT'S ON THE SHEET ON PAGE. NO IT'S 16. YEAH. IT'S IT'S THE SYSTEMS TECHNOLOGY AND THEN PROGRAM MANAGEMENT SERVICES. IT'S THOSE THREE COMPONENTS BOOSTER CLUB ASSET AND RISK MANAGEMENT FOLLOW UP AUDIT ARE NOT INCLUDED. CORRECT ME IF I'M WRONG, MR. CHAIR. YES THAT'S CORRECT. AND WE HAD KIND OF THAT WAS A FINANCIAL DECISION. WE REALLY DIDN'T. WE WANTED TO SPEND. WE THINK THE MONEY IS WELL SPENT, BUT WE DIDN'T REALLY WANT TO EXPAND IT AT THIS POINT. SO WE HAD HAD TO DRAW THE LINE SOMEWHERE. I THINK. WHAT AND AGAIN, I'M A

[00:45:05]

I'LL ALSO, I THINK, PROBABLY CHAT WITH MR. RAINWATER A LITTLE BIT AND MAKE SURE THAT WE'RE KIND OF SEEING WHAT HE WANTS REFLECTED, AS WELL AS WHAT MR. JONES IS DISCUSSING AS FAR AS A FOLLOW UP, AND KIND OF COME BACK WITH A NEW PRICE, NEW AND ACCURATE PRICE TAG ON WHAT THAT LOOKS LIKE. ANY ISSUES FROM TRUSTEES, MR. RAINWATER? MADAM VICE PRESIDENT. GOOD. MR. GILCHRIST OKAY. I'M GOOD. OKAY. THANK YOU FOR YOUR TIME. YEAH. THANKS. Y'ALL. APPRECIATE IT.

YOU HAVE A QUESTION, MR. ENGLAND? OH, NO. TOLD ONLY GOODBYE. OH, HE'S NOT PAYING

[4. Information Items for Discussion ]

WE ALSO SHARE THE INFORMATION OF IMPACT AID DURING OUR PARTNERS IN EDUCATION PROCESS, WHICH WILL BE TAKING PLACE TOMORROW IS OUR FIRST PHASE OF THAT. OUR SCHOOLS COUNCIL MEETING. DURING THAT MEETING WE HAVE A REPRESENTATIVE FROM TI COMING TO SPEAK SPECIFICALLY ON IMPACT AID, THE ATTENDANCE AND THE THE AUDIENCE FOR THAT MEETING IS INSTALLATION COMMAND

[00:50:01]

SO IT'S SHOWING THE COMMAND SUPPORT TO OUR FAMILIES THAT IT IS IMPORTANT FOR THEM TO FILL THIS FORM OUT AND RETURN IT TO THEIR CAMPUS. ALSO, DURING THE DISTRIBUTION PHASE, WE SUPPORT BY WORKING WITH KILLEEN ISD ON MARKETING MATERIALS TO HAVE A VERY STRATEGIC PLAN WORKED OUT WITH OUR PUBLIC AFFAIRS OFFICE TO GET THAT INFORMATION DISTRIBUTED IN AS MANY WAYS AS POSSIBLE, TO ENSURE THAT IT'S DISSEMINATED TO THE LOWEST LEVEL ON THE INSTALLATION. THAT INCLUDES A FLIER, SOCIAL MEDIA POST, HAVING POSTERS ON OUR MAIN HOTSPOTS ON THE INSTALLATION, AND ANY OTHER WAY THAT WE CAN SUPPORT THROUGH THAT. ONCE THE FORMS ARE RETURNED TO THE DISTRICT, WE THEN SUPPORT IN THE POST DISTRIBUTION PHASE BY DOING AND SUPPORTING THROUGH SOURCE CHECK. THAT SOURCE CHECK PROCESS IS SOMETHING THAT WE'VE DONE FOR MANY YEARS, AND WE GO THROUGH A LINE BY LINE LIST OF INDIVIDUALS TO VERIFY THROUGH ARMY SYSTEMS TO SEE IF THEY ARE MILITARY CONNECTED. THIS RIGHT HERE IS AN EXAMPLE OF THE LETTER OF SUPPORT FROM THE COMMANDING GENERAL THAT WE'VE USED IN THE PAST. AND THIS IS A A COPY OF THE FORM THAT IS BEING PROCESSED RIGHT NOW, BEING STAFFED THROUGH THE COMMANDING GENERAL'S OFFICE SO THAT IT CAN BE CONNECTED TO THE FORM THAT'S BEING PREPARED TO BE DISTRIBUTED THROUGH THE DISTRICT TOWARDS THE END OF THE MONTH OR BEGINNING OF OCTOBER.

SO WITH ALL OF THAT BEING SAID, JUST A REMINDER THAT THE INSTALLATION IS HERE TO SUPPORT THE IMPACT AID PROCESS. WE LOOK FORWARD TO CONTINUING TO SUPPORT THIS PROCESS BECAUSE WE KNOW THE IMPORTANCE OF THIS FUNDING FOR THE DISTRICT, AND WE VALUE OUR PARTNERSHIP WITH KILLEEN ISD. SUBJECT TO YOUR QUESTIONS. QUESTIONS FROM TRUSTEES. WE APPRECIATE YOUR WORK AND ALL YOU DO. THIS IS AN IMPORTANT, IMPORTANT, IMPORTANT. CAN'T SAY THAT ENOUGH TO OUR COMMUNITY AND WE APPRECIATE ALL YOU DO. THANK YOU SO MUCH. THANK YOU. WE'LL NOW MOVE TO ITEM B, WHICH IS DISCUSSION OF 2025 SUMMER LEARNING OUTCOMES. DOCTOR CREIGHTON. GOOD EVENING, PRESIDENT WILLIAMS. MEMBERS OF THE BOARD. DOCTOR DAVIS, WE ARE HERE. MEMBERS OF THE SIENNA TEAM ARE HERE THIS EVENING TO SHARE INFORMATION ABOUT SUMMER LEARNING 25. WE'LL BEGIN WITH SOME EDUCATION CODES THAT DISTRICTS FOLLOW IN ORDER TO PROVIDE SUPPORT FOR STUDENTS.

THE FIRST EDUCATION CODE. THE FIRST ADMINISTRATIVE CODE RELATES TO DISTRICT REQUIREMENTS TO OFFER 120 HOURS OF SUMMER PROGRAMING TO BILINGUAL AND ESL, PRE-K AND KINDERGARTEN LEARNERS TO HELP DEVELOP ACADEMIC LANGUAGE IN ENGLISH AND IN THEIR HOME LANGUAGE. THE SECOND EDUCATION CODE RELATES TO HOW DISTRICTS ARE TO PROVIDE ACCELERATED INSTRUCTION TO STUDENTS WHO DO NOT PASS THEIR END OF COURSE EXAMS, OR ARE AT RISK FOR DROPPING OUT OF SCHOOL. THE THIRD EDUCATION CODE REQUIRES PUBLIC AGENCIES TO OFFER SPECIAL EDUCATION AND RELATED SERVICES BEYOND THE NORMAL SCHOOL YEAR, ACCORDING TO THE STUDENT'S IEP AND AT NO COST TO PARENTS. THE NEED FOR ESY OR EXTENDED SCHOOL YEAR IS DETERMINED ON AN INDIVIDUAL BASIS ACCORDING TO THE STUDENT'S IEP TEAM, AND THEN THE FOURTH EDUCATION CODE RELATES TO THE PERCENTAGE OF STATE COMPENSATORY EDUCATION FUNDS THAT DISTRICTS ARE TO USE TO SUPPORT ECONOMICALLY DISADVANTAGED STUDENTS, NON ECONOMICALLY DISADVANTAGED STUDENTS AND STUDENTS AT RISK FOR DROPPING OUT OF HIGH SCHOOL.

THE AT RISK CRITERIA IS DETERMINED BY THE STATE AND DISTRICTS HAVE THE OPPORTUNITY TO ADD ADDITIONAL LOCAL CRITERIA, AND KILLEEN ISD HAS ADDED THREE SO AT RISK CRITERIA.

NUMBER ONE RELATES TO STUDENTS WHO HAVE BEEN RETAINED AT RISK. CRITERIA NUMBER TWO RELATES TO STUDENTS WHO HAVE FAILED TWO OR MORE SUBJECTS AT RISK. CRITERIA NUMBER THREE RELATES TO STUDENTS WHO HAVE FAILED END OF COURSE EXAMS AT RISK. CRITERIA NUMBER FOUR RELATES TO STUDENTS

[00:55:05]

SO THAT WAS 43% OF THE STUDENTS WHO ENROLLED AND COMPLETED. AND PROMOTION OR RETENTION DID NOT APPLY TO THAT GROUP OF STUDENTS. THE NEXT ROW WOULD BE FOR OUR BILINGUAL LEARNERS. THE NEXT ROW WOULD BE FOR STUDENTS WHO ARE ACTUALLY RETAINED. SO AT THE END OF MAY, 954 ELEMENTARY STUDENTS WERE RETAINED AND THEY WERE INVITED TO SUMMER LEARNING. 578 BEGAN, 332 FINISHED THE FULL SESSION, AND OF THE STUDENTS WHO WERE RETAINED AND COMPLETED, 48% OF THOSE STUDENTS EARNED PROMOTION. THE LAST ROW WOULD BE FOR STUDENTS WHO WERE ELIGIBLE BECAUSE OF THEIR SCORES ON MATH, OR IF THEY WERE IN A TIER TWO OR A TIER THREE INTERVENTION, SO 5200 WERE ELIGIBLE, 900 ENROLLED, 915, 752 COMPLETED. SO OF THE NUMBER OF STUDENTS WHO ENROLLED, 82% OF THEM COMPLETED, AND THE PROMOTION RETENTION CRITERIA DID NOT MEET FOR THEM BECAUSE THEY WERE THERE FOR ADDITIONAL INTERVENTIONS. SO WE WANTED TO INCLUDE SOME ADDITIONAL INFORMATION THERE FOR YOU ABOUT DISCIPLINARY CONCERNS AND ATTENDANCE CONCERNS. SO 12 STUDENTS WERE WITHDRAWN FOR DISCIPLINARY REASONS AND 179 STUDENTS, OR 11% OF THOSE STUDENTS, WERE WITHDRAWN BECAUSE OF ATTENDANCE. SO DISCIPLINE. IF YOU HAVE A SERIOUS REFERRAL, YOU ARE AUTOMATICALLY WITHDRAWN FROM SUMMER LEARNING. IF YOU HAVE TWO NON-SERIOUS REFERRALS, YOU CAN BE WITHDRAWN FROM SUMMER LEARNING. AND IF YOU MISSED TWO DAYS OF SUMMER LEARNING, YOU'RE AUTOMATICALLY WITHDRAWN BECAUSE OF ATTENDANCE. SO MIDDLE SCHOOL PARTICIPATION? OH, YES, MR. GILCHRIST, I'M JUST INTERESTED IN WHEN WE STAFFING FOR THESE THIS SUMMER LEARNING PROGRAM. ARE WE USING THE ELIGIBILITY NUMBERS OR ARE WE WAITING FOR ENROLLMENT NUMBERS BEFORE WE START ACTUALLY STAFFING OR HOW HOW IS THAT DETERMINED? BECAUSE IT'S A LOT OF KIDS THAT ARE ELIGIBLE FOR NOT COMING. YES.

AND WE DON'T WANT TO HAVE TOO MANY TEACHERS AND PAYING PEOPLE THAT, YOU KNOW, WE DON'T HAVE STUDENTS TO SERVE. GREAT QUESTION SIR. WE USE THE PREVIOUS YEAR'S NUMBERS TO PROJECT STAFFING FOR THE NEXT YEAR FOR SUMMER LEARNING. SO IF WE OVER STAFF, DEPENDING ON HOW FAR OVER WE'VE STAFFED, THEN WE SAY TO PEOPLE, WE DON'T NEED YOU TO CONTINUE. OR IF WE HAVE

[01:00:07]

15 STUDENTS WERE WITHDRAWN AT MIDDLE SCHOOL FOR DISCIPLINARY REASONS, WHICH WAS 1.35%, AND 91 STUDENTS WERE WITHDRAWN BECAUSE OF ATTENDANCE. FOR HIGH SCHOOL PARTICIPATION. THAT LOOKS A LITTLE DIFFERENT BECAUSE THEY CAN ATTEND IF THEY DID NOT PASS THE BAR EXAM, THEY COULD ATTEND FOR ADVANCEMENT AND THEY COULD ATTEND FOR CREDIT RECOVERY. SO OUR HIGH SCHOOL STUDENTS ATTENDED TWO LOCATIONS AND GATEWAY HIGH SCHOOL SO THAT WE WOULD HAVE A SEPARATE LOCATION FOR THEM FOR INTERVENTION, EOC REMEDIATION AND CREDIT RECOVERY. SO THE CHART IS PRETTY CONSISTENT WITH WHAT WE'VE DONE IN THE PAST, EXCEPT FOR THE EOC ROLE. THAT LOOKS A LITTLE DIFFERENT. WE HAD ABOUT 2800 STUDENTS WHO WERE ELIGIBLE TO ATTEND EOC REMEDIATION, 56 STUDENTS ENROLLED IN THE SUPPORT, AND OF THE 56 WHO ENROLLED, 32 END OF COURSE EXAMS WERE PASSED. SO WE KNOW AS A TEAM THAT WE HAVE TO DO SOMETHING ELSE TO GET OUR EOC FAILURES TO ATTEND INTERVENTION SO THAT MORE OF THOSE STUDENTS ARE ABLE TO RETEST DURING THE SUMMER TO PASS, INSTEAD OF HAVING TO DO THAT THROUGHOUT THE COURSE OF THE SCHOOL YEAR. WHEN IT COMES TO CREDIT ADVANCEMENT, WE EXPANDED THAT THIS YEAR. WE HAD 1515 STUDENTS WHO ENROLLED TO ADVANCE WITH CREDITS, 1391 COMPLETED. SO 92% OF THE STUDENTS WHO ATTEMPTED TO ADVANCE IN CREDITS ACTUALLY COMPLETED. AND WE HAD A TOTAL OF 1388 CREDITS THAT WERE EARNED BY OUR ATTENDEES. AND THEN THE BOTTOM ROW IS INFORMATION ABOUT STUDENTS WHO ATTENDED GATEWAY HIGH SCHOOL. NINE STUDENTS WERE WITHDRAWN FOR DISCIPLINARY REASONS AND 325 STUDENTS, WHICH IS 23%, WERE WITHDRAWN BECAUSE OF ATTENDANCE AT HIGH SCHOOL. I MENTIONED BEFORE ON THE FIRST SLIDE THAT WE ARE TO PROVIDE EXTENDED YEAR SERVICES FOR OUR STUDENTS WHO ARE IN SPECIAL EDUCATION. SO THE ESY PROGRAM, WE HAVE ONE LOCATION FOR ELEMENTARY, AND THEN WE HAD THREE LOCATIONS FOR STUDENTS IN SECONDARY. AND REMEMBER YOU GO TO SSI ACCORDING TO THE RECOMMENDATION OF THE IEP TEAM.

SO WE HAD 24 TEACHERS FOR ELEMENTARY. WE HAD EIGHT TEACHERS FOR SECONDARY. WE HAD 40 PARAPROFESSIONALS AND INTERPRETERS FOR ELEMENTARY, 25 PARAPROFESSIONALS FOR SECONDARY.

WE HAD 219 SPECIAL EDUCATION STUDENTS WHO ATTENDED ESY FOR ELEMENTARY. AND THEN WE HAD 43 STUDENTS WHO ATTENDED SSI FOR SECONDARY AT OUR THREE DIFFERENT LOCATIONS. SO IN ADDITION TO WHAT WE PROVIDE FOR STUDENTS, THE BOARD HAS BEEN GRACIOUS TO EXPAND THE AMOUNT OF ENRICHMENT CAMPS THAT WE PROVIDE TO STUDENTS AT THE END OF THE SCHOOL YEAR, DEPENDING

[01:05:02]

AND YOU CAN SEE THE COST OF THE CAMP AT EACH LOCATION, IN ADDITION TO THE NUMBER OF STUDENTS WHO ATTENDED. FOR SECONDARY ENRICHMENT CAMPS, THE EXACT SAME PREMISE OCCURS. WE HAD ONE, TWO, THREE, FOUR, FIVE LOCATION. WE HAD FIVE CAMPS, AND THEN OUR MATH STUDENTS FOR THE NEW ENRICHMENT CAMP THAT WE OFFER FOR FIFTH TO SIXTH GRADE MATH SUPPORT WERE ACTUALLY INCLUDED WITH THE SAME SITE FOR ALGEBRA READINESS. SO WE HAD SIX CAMPS THERE AT A COST OF $179,276. AND AS YOU CAN SEE THERE, WE KNOW WE NEED TO DO SOME ADDITIONAL MARKETING FOR OUR ENRICHMENT CAMPS SO THAT OUR STUDENTS, WHEN THEY LEAVE ELEMENTARY, WE CAN BETTER POSITION THEM TO BE SUCCESSFUL IN MATH WHEN IT COMES TO MIDDLE SCHOOL. WE HAD FINE ARTS ENRICHMENT CAMPS AS WELL. SO WE HAD MUSICAL THEATER, VISUAL ART, BAND, ORCHESTRA AND CHOIR. AND THIS CHART IS SIMILAR TO THE ONES THAT WE'VE HAD BEFORE, SO I WON'T READ ALL OF THOSE TO YOU, BUT I DID WANT TO SHARE A COMMENT FROM A TEACHER WHO PARTICIPATED AND HAD STUDENTS PARTICIPATE IN THE ENRICHMENT CAMP AS WELL. SO THE TEACHER SAID THIS YEAR'S ALL REGION CHOIR CAMPS REALLY ENCOURAGED STUDENT LEADERSHIP. STUDENTS RETURNED TO THE CLASSROOM MORE CONFIDENT IN THEIR ABILITIES, AND BEGAN HELPING THEIR SECTIONS DURING REHEARSALS.

PEER TO PEER LEARNING HAS RAISED THE OVERALL STANDARD FOR THE ENSEMBLES, AND THE CAMP HAS ALSO INCREASED MOTIVATION BECAUSE STUDENTS ARE SURROUNDED BY LIKE MINDED MUSICIANS. SO OUR HEAD CHOIR DIRECTOR AT SHOEMAKER HIGH SCHOOL MADE THAT COMMENT ABOUT OUR CAMPS. SO WE WANTED TO BE SURE WE SHARED SOME KEY DATA POINTS RELATED TO DISCIPLINE, ATTENDANCE, AND STUDENTS WHO ATTENDED SUMMER LEARNING ON MULTIPLE OCCASIONS. SO WE HAD 18% OF OUR MIDDLE SCHOOLERS WHO ATTENDED SUMMER LEARNING, WHO HAD MORE THAN TEN DISCIPLINE REFERRALS IN THE 2425 SCHOOL YEAR. AND THERE WERE 5% OF OUR HIGH SCHOOLERS WHO ATTENDED SUMMER LEARNING THAT HAD MORE THAN TEN DISCIPLINE REFERRALS. IN THE 2425 SCHOOL YEAR. WHEN IT COMES TO ATTENDANCE, WHICH, YOU KNOW FROM THE EFFORTS THAT WE'VE BEEN ENGAGING IN AT THE DISTRICT, WE KNOW WE'RE TRYING TO GET MORE STUDENTS IN SCHOOL. IF YOU HAD STUDENTS THAT HAD MORE THAN TEN ABSENCES, THAT PERCENTAGE IS A LITTLE HIGHER. AT MIDDLE SCHOOL, 48% OF THE STUDENTS WHO ATTENDED SUMMER LEARNING HAD MORE THAN TEN ABSENCES THROUGHOUT THE COURSE OF THE SCHOOL YEAR, AND 56% OF OUR HIGH SCHOOLERS WHO ATTENDED SUMMER LEARNING EXCEEDED TEN ABSENCES THROUGHOUT THE COURSE OF THE SCHOOL YEAR. AND THEN YOU WANTED TO KNOW ABOUT STUDENTS WHO ATTENDED SUMMER LEARNING IN 25, IF THEY ATTENDED SUMMER LEARNING IN 24 OR IN 23. SO WE HAD 13% OF OUR MIDDLE SCHOOLERS WHO ATTENDED SUMMER LEARNING IN 25 WHO ATTENDED EITHER IN 23 OR 24. AND WE HAD 25% OF OUR HIGH SCHOOLERS WHO ATTENDED SUMMER LEARNING IN 25, WHO PARTICIPATED IN 23 OR 24. DOCTOR CRAYTON ON THAT ATTENDANCE, MORE THAN TEN ABSENCES DO WE KNOW OF? WELL, I KNOW, WE KNOW, BUT IS EXCUSED VERSUS UNEXCUSED. I DON'T, I'M JUST CURIOUS IN THE FUTURE FOR NOW. NO, BUT TO ME, EXCUSE ME, THAT'S AN IMPORTANT AN IMPORTANT THING BECAUSE ARE YOU JUST MISSING SCHOOL BECAUSE YOU CHOOSE TO OR YOU'VE GOT DOCTOR'S APPOINTMENTS? YOU KNOW, I JUST THINK THAT'S AN IMPORTANT DATA SET, MR. GILCHRIST. OH, I'M SORRY, DOCTOR OSBORN. I JUST WANTED TO

[01:10:03]

EXACTLY. MR. GILCHRIST, THANK YOU. I WAS JUST CURIOUS AS TO WHY THAT NUMBER TEN IS THERE AND IS TEN THE NUMBER WHERE WE START LOOKING AT TRUANCY OR I DON'T KNOW, I'M. IS THAT JUST AN ARBITRARY NUMBER OR WHAT'S THAT, WHAT'S DRIVING THAT? THE EXPECTATION IS THAT STUDENTS ATTEND 90% OF THE SCHOOL YEAR IN ORDER TO BE CONSIDERED PRESENT AND EARNED CREDIT. SO TEN IS A SOLID LITMUS. WE HAVE ABOUT 170 DAYS OF STUDENT INSTRUCTION. SO THAT IS WHERE WE FIND THE MARKER. YES, SIR. MADAM VICE PRESIDENT. SO THE ATTENDANCE. SO THE ATTENDANCE PART, I KNOW WE DON'T RECEIVE FUNDS FROM THE STATE WHEN WE HAVE SUMMER PROGRAMS. THAT'S ALL BASED THROUGH OUR BUDGET. DO DOES THE STATE RECOGNIZE OUR SUMMER SCHOOL PROGRAM FOR ATTENDANCE AT ALL? DO THEY GIVE US ANY CREDIT FOR OUR KIDS WHO SHOW UP DURING THE SUMMER? NO, MA'AM. IT OPERATES SEPARATELY FROM HOW WE MANAGE ADA THROUGHOUT THE YEAR. DOCTOR DAVIS YEAH, I WAS JUST GOING TO ASK, DO WE UTILIZE ATTENDANCE COMMITTEES TO FOR EXTENUATING CIRCUMSTANCES? OF COURSE, IF CHILDREN GO BEYOND THAT THRESHOLD OF 90% TO THE POINT ABOUT EXCUSED ABSENCES AND SO ON, BUT IF THEY'RE STILL MET, MASTER, TYPICALLY ATTENDANCE COMMITTEES WOULD CATCH THAT, RIGHT? YES, SIR. AND JUST TO BUILD ON THAT IDEA, WHEN WE FOUND THIS DATA OR WHEN WE IDENTIFIED THOSE TWO DATA POINTS, 48% AND 56%, THAT WAS OUR FIRST DIALOG. WHICH OF THESE STUDENTS WERE SUCCESSFUL IN THE CLASSROOM AND THEN DID NOT UTILIZE OUR COMMITTEE AND PRINCIPAL PLAN PROCESS TO EARN CREDIT BACK, AND THEN STILL HAD TO GO TO SUMMER SCHOOL. SO THAT'S OUR NEXT STEP FOR DISSECTING THE DATA. COULD THERE HAVE BEEN 20% OF THOSE KIDS THAT WENT THROUGH THE ATTENDANCE PROCESS AND THEN NEVER HAD TO ATTEND SUMMER SCHOOL? THAT'S YET TO BE DETERMINED. QUESTIONS FROM TRUSTEES. MR. GILCHRIST, DOCTOR CRAYTON, I WANT TO KIND OF GO BACK TO SOMETHING YOU SAID EARLIER ABOUT WE'VE GOT TO DO A BETTER JOB OF ADVERTISING OUR SUMMER LEARNING ENRICHMENT PROGRAMS, BECAUSE, LET'S BE HONEST, MOST OF US SEE SUMMER LEARNING AS KIND OF PUNITIVE, NOT ENRICHING. AND A LOT OF KIDS COULD USE THAT EXTRA HELP. AND THEIR PARENTS DON'T KNOW THAT IT'S THERE BECAUSE WE'RE NOT DOING A GOOD ENOUGH JOB, IN MY OPINION, OF COMMUNICATING THAT THE DISTRICT HAS OPPORTUNITIES FOR YOU TO GET YOUR KIDS EXTRA HELP, THAT YOU DON'T HAVE TO PAY FOR FREE OF CHARGE. BUT WE'RE SO INTERESTED IN GOING ON VACATIONS AND DOING ALL THESE OTHER THINGS, AND SOMETIMES KIDS MAY NEED A LITTLE EXTRA HELP, AND TWO WEEKS OR THREE WEEKS OUT OF THE SUMMER COULD REALLY TAKE A KID FROM STRUGGLING TO SUCCESS. SO THAT'S JUST MY WE GOT TO DO A BETTER JOB OF MAKING SURE THAT PARENTS AND KIDS SEE THAT AS AN OPPORTUNITY TO ENRICH, AND NOT ALWAYS PUNITIVE OR DETRIMENTAL OR PUNISHMENT. YES, SIR. AND WE CAN ACTUALLY WE HAVE HERE FOR QUESTIONS, BUT WE HAD A SLIDE THAT ACTUALLY IDENTIFIED THAT FOR NOVEMBER OF 25. WE WANTED TO BE ABLE TO COME BACK AND TALK THROUGH SOME POSSIBLE SOLUTIONS TO BE ABLE TO IMPROVE OUR PROGRAM. SO LIKE, DO WE NEED TO ADJUST THE ELIGIBILITY CRITERIA? DO WE NEED TO ADJUST THE PROGRAM LENGTH, OR DO WE NEED TO ADJUST THE STRUCTURE OF WHAT HAPPENS WITH SUMMER LEARNING? HOW ARE WE ADDRESSING THE DATA POINTS OF CONCERNS? AND NOW THAT WE'VE MENTIONED BEING ABLE TO PUBLICIZE WHAT IS AVAILABLE TO PARENTS, STARTING THAT SOONER RATHER THAN LATER, OUR COMMUNICATIONS DEPARTMENT DOES A GREAT JOB. WE CREATE A

[01:15:04]

JUST SAY A FEW THINGS AS A PREFACE. I THINK WE DO A GREAT JOB AT ENRICHMENT. I'D SPEND QUADRUPLE THE MONEY ON THAT IF WE COULD. I THINK THAT'S GREAT. WE SHOULD DO IT. I AGREE WITH MR. GILCHRIST. WE SHOULD DO A BETTER JOB OF ADVERTISING IT. CAN WE GO BACK TO THE PREVIOUS SLIDE OR WHATEVER? THE ONE THAT WAS UP ABOUT THE THAT ONE RIGHT THERE. YEAH. SO I WENT AND VISITED I MAY I REMEMBER I WENT TO TWO CAMPUSES OR JUST ONE CAMPUS DURING SUMMER SCHOOL AND ON THAT CAMPUS TO A PERSON, THEY SAID THAT THE PROGRAM DIDN'T REALLY AND I TALKED TO LEADERSHIP, I TALKED TO CLASSROOM TEACHERS AND TO A PERSON, THEY SAID THAT THEY'RE NOT KIDS, ARE NOT REALLY LEARNING ANYTHING IN THAT COMPRESSED TIME. SO AND IT'S AND I'VE HEARD FROM MORE PEOPLE THAN I CAN COUNT, THAT SUMMER SCHOOL IS A COMPLETE WASTE OF TIME AS STRUCTURED. SO A COUPLE OF QUESTIONS TO MAKE SURE I UNDERSTAND IT. SO WE'VE TALKED ABOUT THE ESSENTIALLY THE ENTRY CRITERIA. AND IN THE EXPANDED SLIDE DECK IT REFERENCES PARTS OF TEXAS EDUCATION CODE. SO CAN YOU EXPLAIN TO ME WHAT THE THE. WELL, LET ME JUST SAY WHAT I THINK I HEARD YOU SAY WAS THAT IF YOU FAILED A CLASS, IF YOU'VE NOT GAINED PROMOTION, I'M NOT TALKING ABOUT THE STATUTORILY REQUIRED ESL AND AND I'M NOT. AND I GET ALL THAT.

WE HAVE TO DO THAT. I'M NOT I'M NOT EVEN DISCUSSING THAT. BUT ALLOWING CHILDREN OR STUDENTS WHO FAIL OR WHO ARE OTHERWISE AT RISK, THEY HAVE A GET INTO SCHOOL FREE CARD, RIGHT? THERE'S NO WAY THERE'S NO ELIGIBILITY CRITERIA ON TOP OF THAT. LEGALLY THAT WE CAN APPLY.

IS THAT DO I UNDERSTAND THAT CORRECTLY OR. NO, THAT'S THE MINIMUM CRITERIA THAT YOU CAN USE FOR THEM TO PARTICIPATE IN SUMMER LEARNING. WE DON'T ADD ADDITIONAL CRITERIA RELATED TO ATTENDANCE OR DISCIPLINE, BECAUSE IF A STUDENT DOESN'T DO WELL ON AN ASSESSMENT OR IF A STUDENT ISN'T PASSING THEIR COURSES, WE WANT THEM TO BE ABLE TO GET THE SUPPORT THAT THEY NEED ACADEMICALLY, AS OPPOSED TO PENALIZING THEM FOR ATTENDANCE OR DISCIPLINE. SO SOME OF THE THINGS WE DID FOR THE 25 SUMMER LEARNING EXPERIENCE WAS THAT WE CREATED A PRE AND A POST TEST. WE FOCUSED ON THE STANDARDS THAT WERE LOW ACROSS THE DISTRICT, AND THEN STUDENTS HAD AN OPPORTUNITY TO ENGAGE IN ONLINE LEARNING THAT WAS SPECIFIC TO WHAT THEIR NEEDS WERE IN THEIR INDIVIDUALIZED PATHWAY. SO SO I UNDERSTAND THAT MY QUESTION IS BACK TO AN ENTRY CRITERIA. SO THE ENTRY CRITERIA IS SIMPLY FAILURE OF ONE OR MORE CLASSES OR OR END OF YEAR EOCS AND OR BEING IN AN AT RISK CATEGORY. CORRECT. OKAY. SO BUT WE BY CHOICE DON'T SCREEN OUT KIDS WHO DIDN'T COME TO SCHOOL BECAUSE THAT YOU SAY TEN ABSENCES THERE. MY BET IS THAT'S TEN ABSENCES. YOU KNOW, TEN UNEXCUSED ABSENCES. THAT MEANS THEY COULD HAVE USED THERE COULD THERE COULD HAVE HAD 20 ABSENCES. AND WE'RE STILL LETTING THEM IN. SO IT'S 50% WITH JUST TEN ABSENCES. IT'S PROBABLY MUCH HIGHER THAN THAT. RIGHT. SO YOU HAVE KIDS THAT AREN'T COMING TO SCHOOL. THEN WE'RE PUTTING THEM INTO A PROGRAM THAT EVERY WHEN I VISITED THE SCHOOLS, EVERY PERSON WORKING IN THAT SCHOOL TOLD ME, THE KIDS AREN'T REALLY LEARNING ANYTHING OR THEY'RE NOT GETTING CAUGHT UP. AND THEN WE'RE PROMOTING THEM THROUGH THE SYSTEM. THAT'S A PROBLEM. I'M VERY HAPPY TO HEAR YOU SAY THAT YOU ARE GOING TO COME BACK IN NOVEMBER WITH SOME WAYS TO IMPROVE IT. WE HAVE KIDS FROM GATEWAY GOING THROUGH THIS. YOU DON'T GET INTO GATEWAY BY FOLLOWING ALL THE RULES. NOW, I'M NOT SAYING THAT'S A SHOULD BE A BLANKET BAR, BUT IF YOU'RE IN GATEWAY FOR SOME SERIOUS DISCIPLINARY REASON, YOU KNOW THERE'S GOT TO BE SOME ACCOUNTABILITY. THERE'S GOT TO BE SOME STANDARDS ALONG THE WAY. SO THAT WOULD BE MY REQUEST AS WE AS WE GO GO FORWARD IN THIS, IF WE CAN EXPAND ENRICHMENT. WONDERFUL. AS SOME PEOPLE HAVE SAID IN PUBLIC FORUM, WE AIN'T POOR AND WE AIN'T BROKE. SO LET'S SPEND LET'S SPEND MONEY ON ON GIVING MORE OPPORTUNITIES FOR THE FOR THE KIDS THAT WANT TO TAKE IT. MY BIGGEST CONCERN IS THAT I WOULD LIKE TO SEE IT

[01:20:01]

WELCOME. THANK YOU. JEN RHODEN, DIRECTOR FOR ADVANCED ACADEMICS. YOU HAVE QUITE AN EAGLE EYE. SO THE WAY THAT IT WORKED WITH ENRICHMENT IS THAT PARENTS SIGNED THEIR STUDENTS UP. THOSE WHO WERE TURNED AWAY WERE PARENTS WHO DID NOT SIGN THEIR STUDENTS UP. THEY JUST SHOWED UP THAT DAY. SO WE SAID, OH, NO, NO, WE'RE NOT READY FOR YOU. BUT WE DO HAVE OPENINGS NEXT WEEK. SO WERE THEY TURNED AWAY? YES, THEY WERE TURNED AWAY THAT WEEK AND TOLD TO COME TO THE NEXT SESSION. OKAY. THE 17 THE NEXT SESSION. THAT WAS A GROUP OF STUDENTS WHO THEY WERE ZONED TO ATTEND A DIFFERENT ENRICHMENT BECAUSE IT'S BASED ON WHERE YOU LIVE, NOT NECESSARILY WHERE YOU GET A WAIVER TO ATTEND. AND THEY DIDN'T WANT TO GO TO THOSE SCHOOLS, SO THEY SHOWED UP TO THE SCHOOL THAT THEY WANTED TO GO TO, AND WE TOLD THEM, NO, WE CAN SEE YOU AT THE SCHOOL WHERE YOU'RE ZONED, BUT WE CANNOT SEE YOU AT THIS SCHOOL. SO WERE THEY TURNED AWAY? NO. NOT REALLY. THEY HAD THE OPPORTUNITY TO GO WHERE WE WERE WAITING FOR THEM. THEY JUST CHOSE NOT TO. OKAY, THAT'S ADDRESS YOUR QUESTION. THAT'S AWESOME. BECAUSE I WAS GOING TO SAY IF WE NEED TO INCREASE STAFFING NEXT YEAR, OBVIOUSLY, BECAUSE THIS IS ONE OF MY FAVORITE PROGRAMS, AS YOU ALL KNOW. YEAH, THE STUDENTS WERE THRILLED. WE HAVE A LOT OF EXCELLENT COMMENTS FROM STUDENTS AND PARENTS ALIKE ABOUT HOW MUCH THEY ENJOYED THE PROGRAM. GOOD. THANK YOU. AND THEN ON PAGE 101, WHEN WE TALK ABOUT ATTENDANCE, I THINK GOING BACK TO THAT 10% ATTENDANCE THAT WE WERE TALKING ABOUT EARLIER, THE STUDENTS WHO HAD 10% ABSENCES AND PARTICIPATED. THEN WHEN WE LOOK AT PAGE 101, WE SEE THAT 23% OF OUR STUDENTS WERE EXITED THE PROGRAM BASED ON ATTENDANCE. AM I CORRECT ON THAT? I NEED TO GET TO PAGE 101. YES, MA'AM. FOR HIGH SCHOOL. SO IS THERE ANY WAY WE CAN GRAPH THAT? I'M NOT ASKING YOU TO DO IT FOR ME. I'M ASKING THAT. ARE YOU GUYS EVEN LOOKING AT THAT TO SEE IF THOSE 23% THAT DIDN'T COME TO SUMMER OR WITHDRAWN FOR ATTENDANCE WERE THE SAME CATEGORY OF THAT 10% THAT DIDN'T COME TO SCHOOL ON A NORMAL DAY, OR 20% DIDN'T COME TO SCHOOL FOR 15% OF THE SCHOOL YEAR, OR 20% OF THE SCHOOL YEAR. AGAIN, THE ACADEMIC DOLLARS ARE IMPORTANT, AND WHEN SOMETHING IS FREE, WE TAKE ADVANTAGE OF IT AND WE ABUSE IT. AND SO I WOULD BE SAD TO THINK THAT OF THIS 23%, THE MAJORITY OF THEM ARE THOSE 10% THAT DIDN'T COME TO SCHOOL DURING THE NORMAL PART OF THE YEAR. ANY OTHER QUESTIONS FROM TRUSTEES? DOCTOR OSBORN? DOCTOR CRAYTON, I JUST LIKE YOU TO EXPAND ON ONE MORE DATA POINT FOR THE PUBLIC GOOD AS WELL AS THE INFORMATION OF THE BOARD. IF YOU DON'T MIND GOING TO THE SLIDE WITH ELEMENTARY PARTICIPATION. AND IF YOU COULD TALK A LITTLE BIT MORE ABOUT THE LINE WITH STUDENTS THAT WERE ORIGINALLY RETAINED IN ELEMENTARY SCHOOL, THEY ULTIMATELY ENROLLED IN COMPLETED, BUT THEY DID NOT EARN PROMOTION. JUST SO THAT THE GROUP HAS A LITTLE MORE INFORMATION ON THE STEP THAT TAKES PLACE AND WHY THOSE KIDS MAY NOT GO ON TO THE NEXT GRADE.

YES, MA'AM, I MENTIONED EARLIER THAT WE ADMINISTERED PRE AND POST TEST. WE ALSO ADMINISTERED

[01:25:06]

AND I JUST WONDER IF THERE'S SOME VALUE IN THAT. YOU KNOW, IF WE DO OUR FREE LUNCH PROGRAM THERE DURING THE SUMMER AT ALL THOSE CAMPUSES, SO YOU CAN GET EDUCATED, YOU CAN GET MEALS, MAKE IT CONDUCIVE TO BEING IN A STRUCTURED ENVIRONMENT. THAT ALSO GIVES YOU AN OPPORTUNITY TO LEARN. AND I JUST I DON'T KNOW IF THERE'S VALUE IN THAT. THAT'S JUST A THOUGHT PROCESS THAT I HAD AS I MADE MY WAY THROUGH THE NOTES. AND I DO AGREE WITH MR. MINTZ ON EXTENDING THE LENGTH OF THE PROGRAM, EVEN IF IT'S THE DAY THEY TALK ABOUT HABIT FORMING.

AND I THINK IT'S HARD FOR THE KIDS. I'M NOT AN EDUCATOR. I WON'T PRETEND TO BE, BUT I JUST KNOW ABOUT HABITS. AND IF YOU ONLY SPEND 14 TO 20 DAYS, IT'S HARD TO FORM A HABIT. SUSAN WATTS HOW LONG DOES IT TAKE TO FORM A HABIT? 21 DAYS, 21 DAYS. SO WE NEED TO BUILD ABOUT 42 DAYS SO WE CAN HAVE JUST SUPER SOLID HABITS. AND THAT'S JUST MY $0.02 ON IT. SO THANK YOU DOCTOR OSBORN I THANK YOU I'M SORRY I'M SORRY. DOCTOR OSBORN. MADAM SECRETARY, I HAD A QUICK QUESTION ABOUT MIDDLE SCHOOL ARE THE BEST PRACTICES AND THE RESEARCH SHOWING THAT WE'RE MOVING AWAY FROM READING ACADEMIES. I KNOW THAT WHEN I WAS A PRINCIPAL AND WE HAD THIS ISSUE BEFORE IN MIDDLE SCHOOL, WE DID READING ACADEMIES, NOT ONLY FOR THE TEACHERS, BUT WE DID READING ACADEMIES DURING THE SUMMER. AND I KNOW THAT MANY OF THE ASSESSMENTS THAT WE GIVE OUR STUDENTS RELATE TO THEIR ABILITY TO READ AND COMPREHEND. HAVE WE GIVEN ANY THOUGHT TO DOING SOME TYPE OF READING ACADEMIES FOR MIDDLE SCHOOL STUDENTS? OR IS THAT NOT BEST PRACTICES ANYMORE? HAVE WE GONE AWAY FROM THAT? WELL, I'M A BIG GIRL. I CAN TAKE IT. YES YES YES YES. WELL, THE STATE IDENTIFIED THAT READING ACADEMIES WERE MANDATORY FOR KINDER FIRST, SECOND AND THIRD GRADE AS WE WERE MOVING AWAY FROM BALANCED LITERACY TO A MORE STRUCTURED LITERACY APPROACH. SO ALL OF OUR KINDER FIRST, SECOND, THIRD GRADE TEACHERS, IN ADDITION TO ADMINISTRATORS HAVE MOVED THROUGH THE READING ACADEMY BY T. YOU USED TO HAVE A VIRTUAL OPTION. NOW THE STATE HAS MANDATED THAT THOSE TEACHERS ATTEND LEARNING FACE TO FACE. SO OUR EMPHASIS HAS REALLY BEEN CONNECTED TO MATH IN MIDDLE SCHOOL BECAUSE MATH HAS BEEN THE SUBJECT AREA WITH THE LARGEST AREA OF CONCERN. SO WE'VE NOT DONE READING ACADEMIES IN MIDDLE SCHOOL FOR TEACHERS OR FOR STUDENTS. THE STATE DID IT IN PRIMARY GRADES FOR STRUCTURED LITERACY AND IS NOW ADDING MATH ACADEMIES. BUT NOTHING AT THIS TIME FOR MIDDLE SCHOOL READING ACADEMIES. WELL, I'M LOOKING FORWARD TO WHATEVER PROPOSALS THAT YOU'LL BRING BACK FOR MIDDLE SCHOOL, BECAUSE IF WE IF WE REALLY HAVE A CONCENTRATION OF CONCERNS AT THE MIDDLE SCHOOL, THEN WE NEED TO HAVE SOMETHING WHERE THE SUMMER LEARNING THAT ADDRESSES THOSE CONCERNS. SO IF YOU COULD BRING SOMETHING BACK IN NOVEMBER THAT REALLY FOCUSES AND CENTERS AROUND MIDDLE SCHOOL, I'D LIKE TO SEE IT. YES, MA'AM. SO HERE ARE OUR NOTES. LET ME BE SURE. I'M TRACKING. SO POSSIBLY A LONGER DAY AND A LONGER AMOUNT OF TIME FOR SUMMER LEARNING. DO A BETTER JOB OF ADVERTISING. WILL WE HAVE TO OFFER FREE OF CHARGE TO PARENTS TO GET MORE STUDENTS ENGAGED? ACCOUNTABILITY FOR STUDENTS WHO ATTEND GATEWAY. EXPAND ENRICHMENT. HOW ARE WE ENSURING THAT STUDENTS ARE

[01:30:02]

LAST CALL FOR TRUSTEES, PLEASE. YES, SIR. SO JUST TO MAKE SURE TO I MAYBE IT WAS ROLLED UP IN ONE OF THE OTHER COMMENTS THAT YOU MADE. BUT MY AND WHAT I'VE BEEN JUMPING UP AND DOWN ABOUT IS MAKE SURE THAT THE KIDS THAT ARE GOING TO THE SUMMER TO SUMMER SCHOOL HAVE DONE THE WORK DURING THE YEAR, RIGHT, TO MAKE SURE. AND I GET THAT THERE'S KIDS THAT ARE GOING TO HAVE ILLNESSES OR ONE OFFS OR FAMILY ISSUES, LIKE ABSOLUTELY NOT LOOKING TO PENALIZE THOSE KIDS, BUT THE FOLK. THERE'S GOT TO BE SOME EFFORT KIND OF ON THE FRONT END BY THE BY THE STUDENTS THEMSELVES. THANK YOU. THANK YOU DOCTOR CROYDON. APPRECIATE YOU. ALL RIGHT. NEXT DISCUSSION. ITEM C DISCUSSION OF EMPLOYEE PAY FREQUENCY AND WAGE ACCESS OPTIONS. MR. WILL BAKER WELCOME. WE DID GO OUT IN AUGUST AND WE DID DO A SURVEY OF ALL EMPLOYEES. WE ASKED ALL EMPLOYEES TO PARTICIPATE. WE GOT CLOSE TO 4000 RESPONSES. AND WE ASKED VERY SIMPLY, DO YOU PREFER BEING PAID ONCE A MONTH OR WOULD YOU LIKE TO BE PAID TWICE A MONTH? YOU CAN SEE THE RESULTS UP THERE. WE ABOUT 51% WANTED TO STAY WITH ONCE A MONTH, AND WE HAD 49% GO TO TWICE A MONTH. I DID LOOK AT DISAGGREGATING THAT DATA A LITTLE BIT. OUR NON EXEMPTS WERE ABOUT 6044 TWICE A MONTH AND OUR EXEMPT EMPLOYEES WERE ABOUT 6040 FOR ONCE A MONTH. SO WE HAVE A NICE SPLIT AS YOU WOULD SAY. SO IF WE WANTED TO CONSIDER OKAY. IF THE BOARD WOULD DIRECT US TO GO TO A TWICE A MONTH PAY PERIOD, WHAT WOULD THAT INVOLVE? WHAT WOULD WE HAVE TO DO? AND SO I ASKED PAYROLL, I ASKED BENEFITS, I ASKED MY DEPARTMENT HR TO REALLY CONSIDER THAT. WHAT WOULD IT TAKE? WE WOULD BE DOUBLING THE WORK AT THAT POINT OF COLLECTING TIME CARDS, OF ADJUSTING THINGS LIKE BENEFIT WITHDRAWAL, YOU KNOW, YOUR PREMIUMS AND ALL THAT KIND OF STUFF TO KEEP UP WITH THAT. IT WOULD COST US. WE WOULD PROBABLY TAKE THE FOLKS IN PAYROLL. WE WOULD PROBABLY HAVE TO MOVE THEM FROM A 222 DAY CALENDAR, WHICH THEY'RE CURRENTLY ON, AND WE PROBABLY HAVE TO MAKE THEM MORE FULL YEAR EMPLOYEES AND HAVE THEM WORK A 256 TO A 260 DAY CALENDAR. OF COURSE, THAT WOULD COST US A SALARY PAYROLL ESTIMATED TO ME. THEY PROBABLY NEED FOUR EXTRA PEOPLE TO HELP PROCESS THAT SALARY ON TIME AND MAKE SURE IT GOT THERE. HR WE WOULD PROBABLY NEED TWO MORE PEOPLE. THAT HAS A LOT OF WORK TO DO WHEN A FIRST HIRE COMES ON, MAKING SURE THEIR PAY IS RIGHT IN THE SYSTEM, MAKE SURE THEY'RE GETTING THE PROPER STIPENDS FOR TEACHERS. WE HAVE TO LOOK AT THEIR SERVICE RECORDS, MAKE SURE THEY'RE GETTING CREDIT FOR THE PROPER YEARS. THOSE CAN BE VERY COMPLICATED AND AND TIME INTENSIVE PROCESSES. AND SO WE THINK WE WOULD PROBABLY NEED TWO MORE EMPLOYEES AND THEN BENEFITS. CURRENTLY, YOU KNOW, MY BENEFITS DEPARTMENT FOR 6600 FOLKS. I HAVE TWO PROFESSIONALS AND TWO NONEXEMPT EMPLOYEES IN THERE TO SET THE BENEFITS. AND WE DON'T HAVE WHAT WE CALL THIRD PARTY ADMINISTRATOR. WE HAVE TO BUILD OUR OWN SYSTEM FOR FOR ENROLLING PEOPLE INTO OUR BENEFITS PACKAGE, AND WE

[01:35:06]

SO ROUGH ESTIMATE WE WOULD THINK ABOUT $950,000 A YEAR TO RUN A TWICE A MONTH PAY PERIOD.

THAT'S NOT INCLUDING THE TIME TO SET THAT UP. WE'D HAVE TO PROBABLY GO TO FRONT LINE AND APPROACH THEM AND GET THEM TO DO A REPROGRAMING OF HOW TO DO THINGS, AND AND THAT WOULD TAKE TIME, AND THAT WOULD TAKE A ONE TIME COST TO SET UP OUR, OUR PAY PERIOD IN THAT MANNER. SO JUST TO SAY, I MEAN, IT'S NOT SOMETHING THAT'S IMPOSSIBLE, WE COULD DO IT, BUT IT'S NOT AS SIMPLE AS JUST FLIPPING A SWITCH. THERE WOULD BE WORK INVOLVED. SO BUT LET'S WE DO HAVE A SIZABLE NUMBER OF EMPLOYEES ASKING US TO BE PAID MORE. AND THEY THEY MADE THEIR VOICES HEARD. THEY MADE THEIR VOICES HEARD TO YOU. THEY MADE THEY SENT ME LETTERS DURING THIS TIME, AND WHICH I REALLY APPRECIATED. ALL FEEDBACK IS GOOD FEEDBACK. YOU KNOW, FEEDBACK IS A GIFT. SO WHAT WE NEED TO LOOK AT IS DO WE HAVE OTHER OPTIONS? AND WE THINK WE DO. EVEN BEFORE THIS CAME UP, WE WERE LOOKING AT AN OPTION TO MAKE PAY FOR FOLKS MORE AVAILABLE AS WE GET INTO THE 21ST CENTURY. AND WE HAVE TECHNOLOGY, AND THERE IS SOMETHING THAT IS THAT FRONTLINE ALREADY HAS A RELATIONSHIP WITH A COMPANY CALLED WAGE, STREET AND WAGE STREAMS. MISSION, IF YOU WILL, IS THEY'RE THEY'RE KIND OF A NONPROFIT AND THEY THEY WANT TO GET PEOPLE BETTER EDUCATED ON HOW TO DEAL WITH FINANCES.

THAT'S THAT'S THEIR GOAL. AND SO THEY HAVE MADE PARTNERSHIPS. AND YOU CAN SEE SOME OF THE COMPANIES THAT ARE UP THERE THAT ALREADY TAKE ADVANTAGE OF THIS PROGRAM. AND IT WHAT IT DOES IS IT PROVIDES YOU A WAY TO GET ACCESS TO MONEY YOU'VE ALREADY EARNED BEFORE THE PAYDAY, WHEN YOU NEED IT. THEY KNOW THAT OFTEN WE HAVE NEW EMPLOYEES, YOU KNOW, A FIRST YEAR TEACHER COMING OUT OF COLLEGE. I CAN REMEMBER MY FIRST YEAR COMING OUT OF COLLEGE, AND I HAD TO WAIT TILL A SEPTEMBER PAYCHECK. I STARTED IN MID-AUGUST. I HAD TO WAIT 45 DAYS BEFORE I GOT THAT FIRST PAYCHECK. AND BOY, I CAN TELL YOU IT WAS VERY DIFFICULT AND TOOK A LOT OF BEGGING PARENTS FOR SOME MONEY AND ALL THAT KIND OF STUFF BACK THEN. AND SO I KNOW A NEW EMPLOYEE COMING ON AND HAVING TO WAIT A MONTH FOR A PAYCHECK CAN OFTEN BE A DIFFICULT THING, AND YOU HAVE UNEXPECTED EXPENSES THAT COME UP A FLAT TIRE, YOUR CAR BREAKS DOWN, YOU NEED NEW CLOTHES, YOU'RE IN A PROFESSIONAL ENVIRONMENT. YOU'RE GOING TO HAVE TO BUY NEW CLOTHES. SO THIS COMPANY LOOKED AT WORKING WITH EMPLOYERS TO SAY, HEY, HOW CAN WE MAKE THE MONEY THAT THE EMPLOYEE EARNS AVAILABLE TO THEM RIGHT NOW, RIGHT NOW, AT LEAST PART OF THAT MONEY. SO WHAT WAGE STREAM ALLOWS TO DO? IT'S AN APP YOU CAN PUT ON YOUR PHONE WHAT IT DOES. IT DOES SEVERAL DIFFERENT THINGS. ONE OF THE THINGS IT DOES IS HELPS YOU TRACK WHAT YOU EARN REAL TIME. SO I WORK THIS DAY. THIS IS A DAILY RATE. I'VE EARNED $300 TODAY WORKING FOR KISD AND IT HELPS THEM SEE AS THEY GO ALONG. I'VE EARNED THIS MUCH MONEY AS I'VE GONE ALONG. I'M GOING TO SKIP THE ON DEMAND PAY AND GO TO BUDGET. IT DOES PROVIDE SOME BUDGETING TOOLS TO HELP YOU SET UP. HEY, THIS IS WHEN THIS BILL IS DUE. THIS IS WHEN THAT BILL IS DUE. PUTS IT ON A CALENDAR FOR YOU. DOES SOME FINANCIAL PLANNING IF YOU WILL. FOR THAT, HERE'S A HERE'S A BIG BENEFIT. THIS DOES. AND I CAN'T BELIEVE THEY OFFER THIS, BUT THEY OFFER A SAVINGS ACCOUNT TO OUR EMPLOYEES. THEY WOULD AT 5% INTEREST. THAT'S THAT'S A PRETTY GOOD INTEREST RATE FOR A SAVINGS ACCOUNT THESE DAYS. SO THAT'S THAT'S REAL APPEALING I BET WOULD BE A REALLY APPEALING TO A LOT OF FOLKS. IT DOES HAVE SOME EDUCATION, IF YOU CHOOSE TO USE IT ON HOW TO BUDGET AND HOW TO MANAGE YOUR MONEY AND TAXES THAT'S THERE AVAILABLE FOR YOU. AND THEN THE FEATURE THAT I SKIPPED AND I WANT TO GO BACK TO IS THIS ON DEMAND PAY FEATURE. SO BASICALLY WE COULD SET UP A WAY FOR THE EMPLOYEE TO ACCESS A CERTAIN PERCENTAGE OF THE MONEY THEY'VE EARNED, AND THEY COULD ACCESS THAT MONEY BY GOING THROUGH THE APP. AND WHAT IT DOES IS IT SENDS YOUR MONEY TO AN ACCOUNT THAT'S MANAGED BY WELLS FARGO, AND THEN INTO YOUR ACCOUNT AT YOUR BANK. IF YOU DO IT, IF YOU WAIT A BUSINESS DAY, THERE'S NO FEE ASSOCIATED WITH IT. IT DOESN'T COST THE EMPLOYEE ANYTHING IF YOU NEED IT INSTANTLY. LET'S SAY YOU'RE ON THE SIDE OF THE ROAD AND YOU GOT A FLAT TIRE.

[01:40:01]

THEY THEY WANT TO MAKE SURE IN YOUR BENEFITS, OF COURSE, YOU GOT ENOUGH MONEY TO PAY YOUR BENEFIT PREMIUMS. SO IT'S 50%. IT WOULD BE 50% AT THE MAX OF YOUR GROSS. LIKE I SAID, OTHER DISTRICTS SET IT AT 30, OTHER DISTRICTS SET IT AT 40. IT'S JUST A DISTRICT DECISION. SO THIS IS ALREADY, AS MISS JONES SO ELOQUENTLY TOLD ME ONE TIME, NOTHING IS FREE AND THIS ISN'T FREE, BUT IT IS PART OF THE WHEN WE PAY FRONTLINE. THIS COMES WITH THE PACKAGE THAT WE GET FROM FRONTLINE. SO LITERALLY WE COULD TURN THIS ON AT THIS POINT AND MAKE THIS AVAILABLE TO OUR EMPLOYEES. WAGE STREAM IS USED, AS YOU CAN SEE, IN A BUNCH OF DIFFERENT DISTRICTS ACROSS THE STATE AND ACROSS THE COUNTRY. THEY'VE GOTTEN PRETTY GOOD REVIEWS ANECDOTALLY ON HOW IT'S BEEN USED. I WANT TO GET ACROSS THIS IS NOT A PAYDAY LOAN. THERE'S NO LOANING, THERE'S NO INTEREST. IT'S JUST IF YOU USE AN INSTANT TRANSFER THAT COSTS YOU A $3.29 FEE, THAT'S THE ONLY FEE ASSOCIATED. AND THEY ONLY THEY CAP THAT AT TEN. YOU CANNOT ONCE YOU GO PAST TEN TRANSFERS WITHIN A MONTH, THEY DON'T CHARGE YOU THAT FEE ANYMORE BECAUSE THEY FIGURE THAT'S WHAT THEY TOLD ME IS THAT'S KIND OF LIKE A LATE FEE ON A BANK IS USUALLY AROUND $35. OUR PROJECT, WE'D LIKE TO GET THIS STARTED AS SOON AS NOVEMBER. THEY TELL US IT'S ABOUT A FOUR WEEK PROCESS OF GETTING AN ONBOARDING WORKBOOK. SO WE WOULD HAVE TO DO SOME SETUP WORK. WE'D HAVE TO IDENTIFY SOME EMPLOYEES THAT WE MIGHT NOT MAKE ELIGIBLE BECAUSE THEY HAVE LIKE A WAGE GARNISHMENT THROUGH THE ATTORNEY GENERAL OR SOMETHING LIKE THAT. WE NEED TO LOOK THROUGH OUR EMPLOYEES FOR THAT. AND THEN WE'D HAVE TO WORK WITH OUR COMMS DEPARTMENT TO START EDUCATING OUR FOLKS, LETTING THEM KNOW ABOUT THIS APP, HOW TO USE IT. WE NEED TO TEST THE PORTAL TO MAKE SURE IT WORKS. AND THEN WE HAVE AN IMPLEMENTATION WEEK TO GET EVERYBODY READY AND TO LET THEM KNOW THAT WE'RE ABOUT READY TO START THIS. AND THEN OF COURSE, WE LAUNCH IT. AND THEY WOULD HAVE PEOPLE, WHAT THEY CALL HYPER CARE, TO BE THERE AND AVAILABLE FOR OUR EMPLOYEES TO ASK QUESTIONS AND SO FORTH. SO WE HEAR OUR EMPLOYEES, THEY'RE SAYING THEY NEED ACCESS TO MONEY QUICKER THAN THEY'RE GETTING PAID ON THE PAYDAY. WE KNOW THEY COME UP TO THINGS LIKE THANKSGIVING WHERE THEY MIGHT NEED SOME EXTRA MONEY TO BUY GOOD THANKSGIVING MEAL FOR FOR THEIR FAMILY. WE KNOW I'VE GOTTEN LETTERS BEFORE, EVEN BEFORE THIS YEAR ABOUT, HEY, IT'S COMING UP ON CHRISTMAS.

YOUR PAYDAY IS IS THREE DAYS BEFORE CHRISTMAS, AND I NEED MONEY TO BUY PRESENTS FOR MY KIDS. WE FEEL LIKE WAGESTREAM IS A WAY TO PROVIDE THEM WITH THAT ABILITY TO GET THAT, GET THAT MONEY BEFORE THE PAYCHECK AND TO TAKE CARE OF THESE, THESE PROBLEMS. SO IF YOU HAVE ANY QUESTIONS, I'D BE HAPPY TO ASK ANSWER QUESTIONS FROM TRUSTEES. MADAM VICE PRESIDENT.

MADAM SECRETARY, MR. BAKER, HAS ANY THOUGHT BEEN GIVEN TO OPENING UP, OPENING THIS UP FOR THE ENTIRE DISTRICT VERSUS A PILOT, A FEEDER PATTERN, OR ARE WE JUST OPEN UP THE GATES AND JUST GO AT IT? THAT'S A GOOD POINT. I THINK OUR DISCUSSIONS AND WE'VE HAD MONTHS OF DISCUSSIONS WITH WAGESTREAM, WE FEEL LIKE OPENING IT UP FOR EVERYBODY IS THE WAY TO GO OKAY? MADAM VICE PRESIDENT, SO THAT WAS ACTUALLY GOING TO BE MY QUESTION IS THAT IF ALL THE EMPLOYEES CAN PARTICIPATE IN THIS PROGRAM, EVEN BECAUSE THIS APP ITSELF COULD BE VERY BENEFICIAL TO PEOPLE WHO EVEN EVEN THOSE WHO DON'T WISH TO GET A DRAW. AND THE 5% SAVINGS.

I'M HERE TO SAY THAT THAT'S APPLAUDABLE. YEAH. SO ANYBODY WHO COULD PARTICIPATE IN THAT, I WOULD TELL THEM TO DO SO. AND SO THAT'S EVEN THOSE EMPLOYEES WHO I WOULD SAY WHO DIDN'T WANT TO TAKE THE MID-MONTH PAY, IF YOU WILL. SO I THINK THAT'S AWESOME. THE SECOND THING IS, IS CAN WE SET RANGES UP BASED ON. NOW I WON'T SAY POSITIONS, BUT INCOME EARNED ANYTHING LESS THAN 50,000. YOU SET IT UP AT A DIFFERENT RANGE. ANYTHING OVER 50,000 I THE ONLY REASON I SAY

[01:45:01]

THEY'LL OVERUSE THEIR LEAVE. SO WHEN THEY'RE OUT OF LEAVE, THEY'LL GET DOCKED WHEN THE PAYROLL PROCESSES. SO ALTHOUGH THE DAYS IN THE CALENDAR ARE LISTED AS THEIR WORKDAYS, IF THEY GET DOCKED FOR THREE DAYS OF PAY, IT MAY TAKE THEM A SECOND PAYCHECK TO PAY BACK THE FULL AMOUNT. MADAM VICE PRESIDENT, AND GOING BACK TO THE PREVIOUS. COST PROPOSAL, WHERE WE WERE GOING TO HAVE TO ADD EIGHT PEOPLE HERE AND TEN PEOPLE HERE AND FIVE PEOPLE HERE, WILL WE HAVE TO ADD ANY PEOPLE TO DATA INPUT OR ANYTHING OF THAT NATURE AT THIS POINT? IF WE USE THIS PROGRAM, I DON'T BELIEVE SO. I THINK OUR STAFF, OUR CURRENT PAYROLL STAFF WILL BE ABLE TO REVIEW THE INFORMATION WE WANTED TO USE NOVEMBER AS A START DATE DUE TO THE NEW BENEFITS YEAR STARTING IN SEPTEMBER. THAT WAY, WE'LL KNOW A MORE ACCURATE PAYROLL FOR OUR STAFF. WE MAY HAVE TO WORK A FEW EXTRA HOURS TO REVIEW THOSE. WE CAN IDENTIFY THEM EASILY THROUGH OUR PAYROLL RECORDS, WHO HAVE THE DEDUCTIONS AND WHO HAVE GARNISHMENTS, AND WHO HAVE THE HIGHER BENEFITS. SO FOR THE MOST PART, MAJORITY OF OUR STAFF WILL HAVE ACCESS TO IT. THANK YOU, MR. HECKENBERG. YES, SIR. I WAS JUST GOING TO CLARIFY. SO THEY WERE TALKING ABOUT, AS YOU KNOW, IF YOU GO IN THE HOLE ON YOUR LEAVE BECAUSE IT SETTLES UP AT THE END OF THE MONTH. SO IF YOU TAKE UNPAID TIME OFF BECAUSE YOU DON'T HAVE ANY LEAVE DAYS LEFT, IT'S THEN YOU'RE GOING TO BETWEEN THAT AND THE 40%, IF YOU HAVEN'T PAID YOUR TAXES YET, YOU HAVEN'T DONE YOUR DEDUCTIONS. YOU CAN END UP HAVING WITHDRAWN MORE THAN YOU'VE MADE FOR THAT PAY PERIOD. AND SO IT LOCKS YOU OUT FROM DOING MORE UNTIL YOU'RE BACK IN THE POSITIVE SIDE OF THE LEDGER. I JUST WOULDN'T WANT ANY OF OUR EMPLOYEES TO GET IN THAT POSITION AT ALL. I WISH THE SYSTEM COULD PROTECT THEM FROM THAT, BUT. I'VE GOT MY RIGHT, AND THAT'S WHY WE'VE TALKED ABOUT SETTING THE THRESHOLD LOWER TO PUT THOSE GUARDRAILS IN PLACE, JUST LIKE WE TALKED WITH LOCAL, WE PUT THOSE GUARDRAILS IN PLACE TO PREVENT THEM FROM GETTING IN THAT SITUATION. ANY OTHER QUESTIONS FROM TRUSTEES? MR. GILCHRIST? I DON'T HAVE ANY QUESTIONS. I JUST WANT TO SAY THANK YOU FOR THE WORK AND GETTING BACK WITH US BECAUSE, YOU KNOW, THEY'VE BEEN BEATING MY DOOR DOWN WITH THIS. SO THANK YOU. I'LL BE HONEST, MY ONE COMMENT IS GOING TO BE THAT IF IT'S REVENUE NEUTRAL, I ALMOST WONDER WHY WE WOULD NOT HAVE JUST DONE IT. IF IT'S IF IT'S REVENUE NEUTRAL BECAUSE WE'RE NOT GOING TO APPROVE. THIS ISN'T A POLICY THAT WE'RE CHANGING OR IS IT A POLICY. NO. YEAH. TO ME THIS IS JUST ONE OF THOSE THINGS WHERE YOU JUST TAKE CARE OF YOUR PEOPLE BECAUSE THEY GOT TO US BECAUSE THEY WERE FEELING LIKE, HEY, HEY, SQUEAKY WHEEL. AND THIS IS, IN HINDSIGHT, AN EASY FIX THAT IDEALLY WE WOULD ALREADY BE DOWN THE ROAD, BUT I'M GLAD WE'VE DONE THE WORK TO GET WELL. WE WANTED TO MAKE SURE AND WE WANTED TO DO OUR DO OUR DUE DILIGENCE THAT, YOU KNOW, TALK TO OTHER DISTRICTS. WE WANTED THAT. WE'VE TALKED A LOT ABOUT THE THE TOOL ITSELF AND HOW WE WANT THE APP TO READ. THERE'S A POTENTIAL THEY FIGURE DAILY RATE A LITTLE BIT THAN WE DO. SO WE'VE HAD A LOT OF DISCUSSIONS ABOUT THAT. SO

[01:50:04]

THANK YOU. WE'LL NOW GO TO D DISCUSSION OF SYSTEM SCORECARD PRIORITIES AND DISTRICT GOALS.

DOCTOR SUSAN BUCKLEY. WELCOME. WELCOME, EVERYBODY. ALL RIGHT. I'LL PUT MY GLASSES ON. IN OCTOBER OF 23, KILLEEN ISD BEGAN DEVELOPING A HIGH PERFORMANCE MANAGEMENT SYSTEM TO CREATE OUR SYSTEM SCORECARD. IF YOU LOOK THIS WORK, ENGAGE SEVERAL STAKEHOLDER GROUPS TO HELP IDENTIFY OUR PRIORITIES AND OUR OBJECTIVES FOR KISD. THE BOARD ADOPTED THESE PRIORITIES AND OBJECTIVES IN 2020 4TH FEBRUARY. WHICH INCLUDED 12 OBJECTIVES AND THREE PRIORITIES THAT GUIDED OUR WORK FOR ALL OF LAST YEAR. FOR 2425 FOR THIS YEAR. 25, 26 2526 SCHOOL YEAR. WE WANT TO CONTINUE WITH THE SYSTEM SCORECARD, WHICH WILL ALWAYS BEGIN WITH OUR BELIEF, OUR MISSION AND OUR VISION. THE. THIS HAS BEEN A STANDARD THAT WE'VE HAD. AND I LOOKED BACK AND I COULDN'T REMEMBER HOW MANY YEARS THAT WE'VE HAD IT, BUT PROBABLY OVER A DECADE. AND I THINK EVERYONE KNOWS OUR MISSION TEACH SO THAT STUDENTS LEARN TO THEIR MAXIMUM POTENTIAL. WE DO NOT WANT TO CHANGE OUR BELIEFS, MISSIONS AND VISIONS FOR NEXT YEAR. MOVING ON. FOR PRIORITY ONE STUDENT SUCCESS. THESE PERFORMANCE OBJECTIVES WERE IMPLEMENTED LAST YEAR, AND THEY REMAIN UNCHANGED BECAUSE THEY CAPTURED THE CORE OF OUR WORK. OUR FOCUS WILL CONTINUE TO BE ON CREATING PATHWAYS FOR STUDENTS TO BUILD CONNECTIONS, ENSURING ALL STUDENTS MEET OR EXCEED TEXAS GRADE LEVEL STANDARDS IN READING, WRITING AND MATHEMATICS AND PREPARE EVERY GRADUATE FOR SUCCESS AFTER HIGH SCHOOL. THESE PRIORITIES KEEP US ALIGNED TO WHAT MATTERS MOST STUDENT ACHIEVEMENT AND READINESS FOR THE FUTURE. PRIORITY TWO IS HUMAN CAPITAL. AND JUST LIKE STUDENT SUCCESS, THESE OBJECTIVES REMAIN THE SAME FOR THIS COMING SCHOOL YEAR. THEY REFLECT THE IMPORTANCE OF RECRUITING AND RETAINING THE VERY BEST STAFF BY OFFERING A POSITIVE WORK ENVIRONMENT AND COMPETITIVE COMPENSATION. THEY ALSO EMPHASIZE CONSISTENT AND STRATEGIC STAFFING ACROSS THE DISTRICT, PROVIDING THE TRAINING AND COACHING OUR STAFF NEED TO GROW AND ENSURING THAT EVERYONE HAS OPPORTUNITIES TO GIVE AND RECEIVE FEEDBACK ABOUT THEIR WORK. PRIORITY THREE IS FINANCIAL STEWARDSHIP. IT IS ALSO UNCHANGED AND CONTINUES OUR COMMITMENT TO RESPONSIBLE, TRANSPARENT AND DATA DRIVEN MANAGEMENT OF DISTRICT RESOURCES. WE WILL CONTINUE FOCUSING ON ALIGNING OUR RESOURCES WITH DISTRICT NEEDS, PREPARING BUDGETS WITH OPEN COMMUNICATION AMONG STAKEHOLDERS, AND ENSURING OUR POLICIES AND PROCEDURES SUPPORT A POSITIVE CULTURE. WE ALSO WILL EMPHASIZE TRAINING ACROSS OUR OPERATIONAL DEPARTMENTS BY USING RESOURCES EFFICIENTLY. THESE PRACTICES REMAIN IN PLACE, HELPING US MAINTAIN ACCOUNTABILITY AND FISCAL RESPONSIBILITY AND MOVING FORWARD. WE ARE RECOMMENDING AN ADDITION OF A FOURTH PRIORITY SAFETY AND SECURITY. THIS INCLUDES FIVE GOALS. THIS NEW PRIORITY REFLECTS OUR DISTRICT'S COMMITMENT TO CREATING SAFE AND SECURE LEARNING ENVIRONMENTS. WE ARE FOCUSED TO FULL COMPLIANCE WITH STATE MANDATED EMERGENCY PLANS, WHICH IS 4.1 STRENGTHENING CAMPUS SECURITY THROUGH CONTROLLED ACCESS, EXPANDING SAFETY TRAINING DRILLS FOR BOTH STAFF AND STUDENTS, AND IMPROVING THE REPORTING, RESPONSE AND TRANSPARENCY OF INCIDENTS. ADDITIONALLY, WE ARE ENHANCING COORDINATION BETWEEN OUR POLICE AND SCHOOL SAFETY DEPARTMENTS TO ENSURE A SEAMLESS, PROACTIVE APPROACH TO SCHOOL SAFETY. WITH THE ADDITION OF PRIORITY FOUR AND SYSTEM SCORECARD. THIS WILL COMPLETE OUR SCORECARD FOR THE 2526 SCHOOL YEAR, REFLECTING A COMPREHENSIVE SET OF FOUR PRIORITIES AND 17 GOALS THAT WILL GUIDE, WILL GUIDE OUR WORK,

[01:55:05]

SO I REALLY WOULD WANT TO SEE A SCHEDULE WHEN WE'RE GOING TO FOLLOW UP. AND I KNOW IT'S BASED ON ASSESSMENTS AND HOW THINGS ARE SPREAD OUT IN THE YEAR, BUT I THINK THAT THE THE GENERAL PUBLIC WOULD WANT US ALSO IF THESE ARE, YOU KNOW, IF THIS IS OUR SCORECARD, THEN WE NEED TO KNOW WHERE WE ARE ON THE SCORECARD. AND I THINK WE NEED TO HAVE MORE FREQUENT CONVERSATIONS ON IT. DOCTOR MCKEE, FEEDBACK ON THE SCORECARD IS I JUST WANT TO SEE MORE. MORE PIVOTING MEASURES BASED ON THE SYSTEM SCORECARD SAYING WE'RE DOING THIS BECAUSE THIS IS WHAT WE'RE SEEING IN THE SYSTEM SCORECARD, THAT WE'RE MEASURING THIS, WE'RE FALLING SHORT. SO HERE'S WHERE WE'RE GOING THIS DIRECTION HERE TO DRIVE FOR ME TO DRIVE THE ALLOCATION OF RESOURCES. TO ME, IF YOU COME UP AND YOU SAY, HEY, HERE'S WHAT I'M REQUESTING WITHIN THE BUDGET. AND YOU'RE SAYING, WHY? BECAUSE THE SYSTEM SCORECARD SHOWS THIS AND WE DIDN'T HIT THIS PERFORMANCE MEASURE. THAT'S WHY WE'RE REQUESTING, YOU KNOW, HALF $1 MILLION FOR THIS PROGRAM. AND I THINK THAT IS THE I THINK THAT SHOULD BE THE DRIVING FACTOR TO HELP YOUR TEAM, YOU KNOW, GET WHAT YOU NEED RESOURCE WISE BECAUSE YOU SAID, HEY, YOU ADOPTED THIS. WE'RE TRYING TO ACCOMPLISH THIS. WE DIDN'T GET THIS DONE. HERE'S WHAT WE NEED.

SO THAT'S MY LITTLE FEEDBACK ON IT. SO THANK YOU. ANY OTHER COMMENTS FROM TRUSTEES. THANK YOU DOCTOR BUCKLEY WE APPRECIATE YOU. THANK YOU. ALL RIGHT. NOW WE'RE GOING TO GO TO ITEM E WHICH IS DISCUSSION OF FUTURE BOARD MEETING AGENDAS AND TRUSTEE REMARKS. LET'S START WITH OUR SUPERINTENDENT, DOCTOR DAVIS. EMPHASIZE NO THANK YOU. I DON'T THINK I'LL ADD OR EMPHASIZE REALLY THE JUST REMINDING THE BOARD UPCOMING LEGISLATIVE UPDATE AT THE 23RD. THAT'S REALLY IMPORTANT. AS YOU ALL KNOW, SOME NEW LEGISLATION OFFICIALLY KICKED IN. AS OF SEPTEMBER 1ST, AND CERTAINLY WANT TO WANT TO MAKE SURE THE BOARD IS ABREAST

[02:00:01]

THIS LOCATION IS DIFFERENT. WE NEED CONSISTENCY. SO I WOULD REALLY ASK US AS A DISTRICT BOARD STAFF AND CAMPUS LEVEL LEADERS TO REALLY JUST ENFORCE THE STANDARDS AND POLICIES ACCORDING TO WHAT THEY ARE, NOT WHAT THEY THINK THEY ARE. THANK YOU, MADAM VICE PRESIDENT. AS WE LOOK AT MEETING DATES, I SENT A MESSAGE OUT EARLIER FOR OCTOBER 13TH TO DO SOME TEAM TRAINING. BUT THERE'S SOME CONFLICTS ON THAT. AND I'M WANTING TO KNOW WHAT DOES OCTOBER 9TH OR OCTOBER 20TH LOOK LIKE FOR ALTERNATIVE DATES FOR THAT TEAM OF EIGHT TRAINING FOR THIS BODY? I'M GOOD ON THE 20TH, 20TH, 20TH. MADAM VICE PRESIDENT 25. MADAM SECRETARY.

THAT'S A MONDAY. YOU SAID YOU CAN'T DO THE 20TH. WHAT WAS THE OTHER DAY? THE NINTH? YEAH. TWO NOS ON THE NINTH. HOW HAVE YOU CHANGED? THE 20TH? YOU SAID YOU WERE GOING TO TRY TO MAKE THE 20TH WORK. WELL, LET'S SEE WHEN MR. RAINWATER RETURNS, I'LL HAVE TO TALK TO HIM OFFLINE TO SEE IF THE 20TH WORKS FOR HIM. AND SO IF WE HAVE SOMEWHAT OF A CONSENSUS ON THE 20TH FOR SOME TEAM OF THAT TRAINING, THEN DOCTOR DAVIS, YOU CAN KIND OF PENCIL THAT IN AND WE CAN START WORKING TOWARD THAT. THAT WILL BE A MONDAY. I'M NOT SURE IF THERE'S A MEETING ON THE 21ST.

I'M NOT EVEN THINKING ABOUT FALL BREAK. I MIGHT BE THAT'S IN FALL BREAK. THAT'S NOT IN FALL BREAK. OKAY, OKAY. BUT THERE WILL BE SOME OTHER DATES THAT WILL BE COMING. THERE'S SOME LONE STAR GOVERNANCE TRAINING THAT SOME DATES WILL BE COMING. BLESS YOU. THAT WILL BE COMING, THAT WE JUST NEED TO GET EVERYBODY IN ATTENDANCE FOR THAT. AND THAT WILL BE A TWO DAY COMMITMENT. IS THAT CORRECT, DOCTOR DAVIS? CORRECT? YES, SIR. THAT IS THAT IS CORRECT. AND ALSO THEY'RE SUGGESTING A FRIDAY, SATURDAY IF POSSIBLE. WELL, SO THERE'S GOING TO BE SOME LONE STAR GOVERNANCE TRAINING WHICH WE'RE GOING TO DO, WHICH IS I THINK A REALLY GOOD TRAINING FOR THIS GROUP. BUT THEY'RE WANTING TO DO THAT ON A FRIDAY, SATURDAY. IS THERE ARE THERE ANY ISSUES WITH FRIDAY SATURDAY FROM THIS GROUP? SO I WILL ASK DOCTOR DAVIS AND HIS TEAM TO START WORKING TOWARDS SOME DATES TO PUT OUT IN FRONT OF EVERYBODY, AND WE'LL HAVE THE CLERK SEND THOSE OUT. MR. RAINWATER, YOU'RE BACK IN. WILL THE 20TH, WHICH IS A MONDAY, OCTOBER 20TH. ARE YOU AVAILABLE FOR SOME TEAM EVENT TRAINING? WELL, THAT WAS THE 13TH, BUT WE'RE GOING TO GO TO 20TH BECAUSE WE'VE GOT SOME FOLKS KNOW ONE DAY, JUST THE 20TH, WE'VE GOT SOME FOLKS THAT CAN'T. YES, SIR. YOU CAN DO THAT. AND THEN ANY ISSUES? IF WE LOOK AT SOME LONE STAR GOVERNANCE TRAINING, WHICH WILL BE ON A FRIDAY SATURDAY COMBINATION, I'LL BE THERE. OKAY. SO I THANK YOU ALL. THAT HELPS A LOT. YES, MA'AM. YOU WERE ASKING ABOUT THE 21ST. WE DO HAVE A 20TH. NO, THE DAY AFTER I THOUGHT YOU SAID I DON'T KNOW WHAT WE'RE DOING. NO, I WAS MAKING SURE I DIDN'T FALL IN FALLBROOK AND WE'RE NOT IN FALL BREAK. BUT WE DO HAVE A MEETING ON THE FOLLOWING DAY. 20TH. YEAH. SO WE'D HAVE A

[02:05:02]

THE BOARD WILL NOW CONVENE IN CLOSED SESSION FOR AGENDA ITEM FIVE, A DISCUSSION OF PERSONNEL MATTERS AND NOMINATIONS FOR THE BELL COUNTY TAX APPRAISAL DISTRICT BOARD OF DIRECTORS FOR 2026, AS ALLOWED BY TEXAS GOVERNMENT CODE 551.074. AGENDA ITEM FIVE BE LEVEL THREE PARENT GRIEVANCE AS ALLOWED BY TEXAS GOVERNMENT CODE 551.0821551.071. NO VOTING WILL TAKE PLACE IN CLOSED SESSION. ANY ACTION THE BOARD WISHES TO TAKE AS A RESULT OF DISCUSSIONS IN CLOSED

[5. Closed Session ]